How To Fix HRPAYDE_KGID001 - Child &1 (ID No.: &2): Two IT0118 records lead to the same not. period.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 001

• Message text: Child &1 (ID No.: &2): Two IT0118 records lead to the same not. period.

What causes this issue?

In infotype child allowance (0118), there are several data records for
child &V1& with tax ID no. &V2& that lead to the same notification
period &V3&.
Although child allowance is only granted for a whole month, there are at
least two mid-month IT0118 data records in the master data, for example
one from February 1, 2016 to February 15, 2016 and one from February 16,
2016 to February 29, 2016.

System Response

No notifications will be created for the child.

How to fix this error?

Check infotypes Child Allowance (0118) for the child for mid-month data
records and, if necessary, maintain them for full months.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID001 - Child &1 (ID No.: &2): Two IT0118 records lead to the same not. period. ?

  The SAP error message HRPAYDE_KGID001 indicates that there are two records in the infotype IT0118 (which is used for "Additional Payments") that are overlapping in terms of the "not period" (the period during which the payment is valid). This situation typically arises when there are conflicting entries for the same employee within the same time frame, which can lead to issues in payroll processing.
  Cause:
  
  
  Overlapping Records: The primary cause of this error is that there are two entries in IT0118 for the same employee (identified by the ID number) that have overlapping validity periods. This can happen if:
  
  Two different personnel actions were processed for the same employee without proper time management.
  Manual entries were made that conflict with existing records.
  Data was imported or uploaded incorrectly.
  
  
  
  Incorrect Data Entry: Sometimes, data entry errors can lead to overlapping records, such as entering the same payment type for the same period.
  
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check IT0118 Records:
  
  Use transaction code PA20 or PA30 to display the infotype records for the employee in question.
  Look for entries in IT0118 that have overlapping validity periods.
  
  
  
  Identify Conflicts:
  
  Compare the start and end dates of the conflicting records to identify which records are causing the overlap.
  
  
  
  Adjust Records:
  
  Depending on your findings, you may need to:
  
  Delete or adjust one of the conflicting records to ensure that there are no overlaps.
  Change the validity period of one of the records to eliminate the conflict.
  
  
  
  
  
  Reprocess Payroll:
  
  After making the necessary adjustments, reprocess the payroll for the employee to ensure that the changes take effect.
  
  
  
  Consult Documentation:
  
  If you are unsure about which record to keep or how to adjust them, consult your organization's payroll documentation or reach out to your HR or payroll department for guidance.
  
  
  
  Related Information:
  
  Infotype IT0118: This infotype is used for additional payments, such as bonuses or other one-time payments. It is important to manage these records carefully to avoid conflicts.
  Payroll Processing: Ensure that all infotype records are correctly maintained before running payroll to avoid errors and ensure accurate payment processing.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to resolve the HRPAYDE_KGID001 error and ensure that payroll processing can continue without issues.