How To Fix HRPAYCH01_CE005 - Capacity utilization level of personnel number &1 is greater than 100%

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH01_CE - Messages for Payroll Switzerland

• Message number: 005

• Message text: Capacity utilization level of personnel number &1 is greater than 100%

What causes this issue?

Capacity utilization level above 100 %

System Response

A warning is issued for the payroll run of the personnel number since
the total of the percentages for the capacity utilization level exceeds
100%.

How to fix this error?

Check the capacity utilization level for the assignments for the
personnel number in the data records of the <LS>Basic Pay</> (0008)
infotype. Clarify whether this is desired.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH01_CE005 - Capacity utilization level of personnel number &1 is greater than 100% ?

  The SAP error message HRPAYCH01_CE005 indicates that the capacity utilization level for a specific personnel number (employee) exceeds 100%. This typically occurs in the context of personnel planning or time management, where the system calculates the workload or capacity assigned to an employee.
  Cause:
  
  Overlapping Assignments: The employee may have multiple assignments or tasks that, when combined, exceed the total available capacity (e.g., full-time equivalent hours).
  Incorrect Time Data: There may be errors in the time data entered for the employee, such as incorrect working hours or overlapping time entries.
  Configuration Issues: The system configuration for capacity planning or time management may not be set up correctly, leading to incorrect calculations.
  Absences Not Accounted For: If an employee has absences (like vacation or sick leave) that are not properly accounted for, it may lead to an inflated capacity utilization percentage.
  
  Solution:
  
  Review Employee Assignments: Check the employee's assignments and ensure that the total workload does not exceed 100%. Adjust assignments as necessary.
  Check Time Entries: Verify the time entries for the employee to ensure there are no overlaps or errors. Correct any discrepancies found.
  Adjust Configuration: If the issue is due to configuration, consult with your SAP HR or Payroll administrator to review and adjust the relevant settings.
  Absence Management: Ensure that all absences are correctly recorded and accounted for in the system. This includes vacation, sick leave, and any other types of leave.
  Run Reports: Use relevant SAP reports to analyze capacity utilization and identify any anomalies or issues with specific employees.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee data.
  Reports: Utilize reports such as S_PH0_48000120 (Capacity Utilization Report) to get insights into employee workloads.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on handling this error.
  Documentation: Refer to SAP Help documentation for HR and Payroll modules for detailed explanations of capacity planning and utilization.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.