How To Fix HRPAYCH01_CE004 - Capacity utilization level of personnel number &1 is greater than 999%

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH01_CE - Messages for Payroll Switzerland

• Message number: 004

• Message text: Capacity utilization level of personnel number &1 is greater than 999%

What causes this issue?

Capacity utilization level above 999%

System Response

The payroll run for personnel number '<(>&<)>1' is terminated.

How to fix this error?

Check the capacity utilization level for the individual assignments for
personnel number '<(>&<)>1' in the data records of the <LS>Basic Pay</>
(0008) infotype. The total of the percentages for the capacity
utilization level must not exceed 999%. Adjust the assignments accor
dingly as required.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH01_CE004 - Capacity utilization level of personnel number &1 is greater than 999% ?

  The SAP error message HRPAYCH01_CE004 indicates that the capacity utilization level for a specific personnel number exceeds 999%. This typically occurs in the context of personnel cost planning or time management, where the system calculates the utilization of an employee based on their assigned workload and hours.
  Cause:
  
  Data Entry Errors: Incorrect data entry in the employee's time records or workload assignments can lead to unrealistic utilization percentages.
  Configuration Issues: Misconfiguration in the system settings related to capacity planning or time management can cause erroneous calculations.
  Overlapping Assignments: If an employee is assigned to multiple roles or projects that overlap in time, it can lead to inflated utilization figures.
  Incorrect Calculation Logic: There may be issues with the logic used to calculate capacity utilization, especially if customizations or enhancements have been made.
  
  Solution:
  
  Review Time Records: Check the time entries for the personnel number in question. Ensure that the hours worked are accurately recorded and do not exceed the expected capacity.
  Check Workload Assignments: Verify the workload assignments for the employee. Ensure that they are not assigned to more tasks than they can realistically handle.
  Adjust Configuration: If the issue is due to configuration, review the settings related to capacity planning and make necessary adjustments.
  Consult Documentation: Refer to SAP documentation or notes related to capacity utilization to understand the expected parameters and calculations.
  Run Reports: Use relevant SAP reports to analyze the utilization data for the employee and identify any anomalies.
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may help in reviewing employee data.
  SAP Notes: Search for SAP Notes related to HR capacity utilization issues, as they may provide specific fixes or patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.