How To Fix HRPAYBR_EFD188 - Make sure that the absence start was sent in the previous system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 188

• Message text: Make sure that the absence start was sent in the previous system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD188 - Make sure that the absence start was sent in the previous system ?

  The SAP error message HRPAYBR_EFD188 typically occurs in the context of Brazilian payroll processing, particularly when dealing with the EFD (Escrituração Fiscal Digital) reporting requirements. This error indicates that there is an issue with the absence data that needs to be sent to the previous system, which is often related to the integration of payroll data across different systems or periods.
  Cause:
  
  Missing Absence Data: The absence start date for an employee may not have been sent or recorded in the previous payroll system.
  Data Transfer Issues: There may be issues with the data transfer between systems, leading to incomplete or missing records.
  Configuration Errors: Incorrect configuration in the payroll or absence management settings can lead to this error.
  Timing Issues: The absence data may not have been processed in the correct sequence, leading to discrepancies.
  
  Solution:
  
  Check Absence Records: Verify that the absence records for the employee in question are complete and correctly entered in the system. Ensure that the absence start date is accurately recorded.
  Review Data Transfer: If you are using multiple systems, check the data transfer logs to ensure that all necessary data has been sent from the previous system.
  Correct Configuration: Review the configuration settings in the SAP system related to absence management and payroll processing to ensure they are set up correctly.
  Reprocess Payroll: If necessary, reprocess the payroll for the affected period to ensure that all data is correctly captured and sent.
  Consult Documentation: Refer to SAP documentation or notes related to HR and payroll processing for any specific instructions or updates regarding this error.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  EFD Reporting: Understand the requirements for EFD reporting in Brazil, as this error is often linked to compliance with local regulations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the HRPAYBR_EFD188 error and implement the necessary solutions to resolve it.