How To Fix HRPAYBR_EFD109 - Unable to find CPF for minor trainee inst.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 109

• Message text: Unable to find CPF for minor trainee inst.

What causes this issue?

The system did not find the CPF for the education organization from
which under aged trainees were hired (HR attribute <NP>AT_CPF</> in the
view cluster VC_T799BATTRIB03C).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSADMIN1 OBJECT DOKU ID TX

Procedure for System Administrators

In the customizing activity <DS:SIMG.PAY_BR_EFD32>Fill in education
organization information</>, insert the CPF in HR including the HR
attribute <NP>AT_CPF</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD109 - Unable to find CPF for minor trainee inst. ?

  The SAP error message HRPAYBR_EFD109: Unable to find CPF for minor trainee inst. typically occurs in the context of Brazilian payroll processing, particularly when dealing with minor trainees. This error indicates that the system is unable to find the necessary CPF (Cadastro de Pessoas Físicas) number for a minor trainee, which is required for compliance with Brazilian labor laws.
  Causes:
  
  Missing CPF Information: The most common cause is that the CPF number for the minor trainee has not been entered or is missing in the employee master data.
  Incorrect Data Entry: There may be a typo or incorrect information in the employee's personal data, leading to the inability to retrieve the CPF.
  Data Not Updated: If the employee's data has not been updated in the system after a change (e.g., a new CPF was issued), this could lead to the error.
  Configuration Issues: There may be issues with the configuration of the payroll system that prevent it from correctly processing minor trainees.
  
  Solutions:
  
  Check Employee Master Data: Verify that the employee's master data includes a valid CPF number. You can do this by navigating to the employee's record in the SAP system and checking the personal information section.
  Update CPF Information: If the CPF is missing or incorrect, update the employee's record with the correct CPF number.
  Review Payroll Configuration: Ensure that the payroll configuration for minor trainees is set up correctly in the system. This may involve checking the relevant infotypes and settings in the SAP HR module.
  Consult with HR or Payroll Team: If you are unsure about the correct CPF or how to update it, consult with your HR or payroll team for assistance.
  Run Consistency Checks: Use SAP tools to run consistency checks on employee data to identify any discrepancies that may be causing the error.
  
  Related Information:
  
  Legal Requirements: In Brazil, it is mandatory for all employees, including minors, to have a CPF for tax and identification purposes. Ensure compliance with local labor laws.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide additional guidance on handling minor trainees in the payroll system.
  Documentation: Refer to SAP documentation or user manuals for detailed instructions on managing employee data and resolving payroll errors.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with SAP experts for further troubleshooting.