How To Fix HRPAYBR_EFD063 - Employee &1 is out of the selection period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 063

• Message text: Employee &1 is out of the selection period

What causes this issue?

You have selected the employee &v1& in a specific period, but the
employee is not valid in this period.

System Response

The system does not generate any event for the employee.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD063 - Employee &1 is out of the selection period ?

  The SAP error message HRPAYBR_EFD063, which states "Employee &1 is out of the selection period," typically occurs in the context of payroll processing or reporting in the Brazilian payroll module. This error indicates that the employee specified (denoted by &1) is not included in the defined selection period for the payroll or report being processed.
  Cause:
  
  Selection Period Mismatch: The employee's payroll data may not fall within the specified selection period. This could happen if the employee was hired or terminated outside of the period being processed.
  Incorrect Configuration: The selection period for the payroll run or report may not be correctly configured, leading to the exclusion of certain employees.
  Data Entry Errors: There may be errors in the employee's master data, such as incorrect hiring or termination dates.
  
  Solution:
  
  Check Employee Status: Verify the employee's hiring and termination dates in the system. Ensure that the employee is active and that their employment period aligns with the selection period.
  Review Selection Period: Check the configuration of the selection period for the payroll run or report. Ensure that it encompasses the dates relevant to the employee's employment.
  Adjust Payroll Parameters: If necessary, adjust the payroll parameters to include the employee in the selection period. This may involve changing the payroll run date or modifying the report parameters.
  Reprocess Payroll: If the employee was incorrectly excluded, you may need to reprocess the payroll for the relevant period after making the necessary adjustments.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling selection periods and payroll processing in the Brazilian payroll module.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_M01_CEDT (Payroll for Brazil) to review employee data and payroll runs.
  User Roles: Ensure that the user executing the payroll or report has the necessary authorizations to access the employee data and perform the required actions.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant specializing in SAP HR and payroll for further assistance.