How To Fix HRPAYBR_EFD004 - Record &1: Dependent &2 was not correctly classified

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 004

• Message text: Record &1: Dependent &2 was not correctly classified

What causes this issue?

In the infotype <LS>Family/related person</> (0021), the dependent &V2&
has selected the fields <LS>Child allowance</> and <LS>Income tax</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSADMIN1 OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

Deselect the fields <LS>Child allowance</> and <LS>Income tax</> for the
dependent &V2& in infotype 0021.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD004 - Record &1: Dependent &2 was not correctly classified ?

  The SAP error message HRPAYBR_EFD004, which states "Record &1: Dependent &2 was not correctly classified," typically occurs in the context of payroll processing in Brazil, particularly when dealing with the EFD (Escrituração Fiscal Digital) reporting requirements. This error indicates that there is an issue with the classification of a dependent in the payroll records.
  Cause:
  The error can be caused by several factors, including:
  
  
  Incorrect Dependent Classification: The dependent may not be classified correctly according to the rules set by the Brazilian tax authorities. This could be due to missing or incorrect data in the employee's master data.
  
  
  Missing Information: Required information about the dependent, such as their relationship to the employee, date of birth, or CPF (Cadastro de Pessoas Físicas), may be missing or incorrectly entered.
  
  
  Configuration Issues: There may be issues with the configuration of the payroll system, particularly in the infotypes related to dependents (e.g., Infotype 0021 - Family/Dependents).
  
  
  Data Consistency: There may be inconsistencies in the data between different infotypes or records that need to be resolved.
  
  
  Solution:
  To resolve the HRPAYBR_EFD004 error, you can take the following steps:
  
  
  Check Dependent Data: Review the dependent's data in the employee's master record. Ensure that all required fields are filled out correctly, including the classification of the dependent.
  
  
  Verify Classification: Ensure that the dependent is classified according to the Brazilian tax regulations. This includes checking the relationship type (e.g., spouse, child) and ensuring that the dependent is eligible for tax deductions.
  
  
  Correct Infotype Entries: Go to the relevant infotypes (e.g., Infotype 0021) and verify that all entries are correct. Make any necessary corrections.
  
  
  Run Payroll Simulation: After making corrections, run a payroll simulation to check if the error persists. This can help identify if the changes resolved the issue.
  
  
  Consult Documentation: Refer to SAP documentation or the Brazilian tax authority guidelines for specific requirements regarding dependent classification.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert who specializes in Brazilian payroll.
  
  
  Related Information:
  
  Infotype 0021 (Family/Dependents): This infotype is crucial for managing dependent information in SAP HR. Ensure that it is correctly maintained.
  EFD Reporting: Understand the requirements for EFD reporting in Brazil, as this error is related to compliance with tax regulations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving it.
  
  By following these steps, you should be able to identify and correct the underlying issue causing the HRPAYBR_EFD004 error.