How To Fix HRPAYBE_DMFA032 - Student exceeded max. work quota for limited SI contributions.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 032

• Message text: Student exceeded max. work quota for limited SI contributions.

What causes this issue?

The system has identified that the student employee has exceeded the
maximum number of work days/hours for limited social insurance (SI)
contributions.
A student employee can work a <ZH>maximum of 50 days</> without making
social insurance (SI) contributions. If the maximum is exceeded, then
the student employee is required to make standard SI contributions.
As of <ZH>January 1, 2017</> the employee's <ZH>work quota is expressed
in hours</> (and not in days anymore). The maximum number of hours that
a student is allowed to work without making SI contributions is defined
in the payroll constant
<DS:HRDS.DSYSLO_ECDSKON_DILIMAAAAAAAAAAAAAAA12_0VVV>DILIM</> (V_T511K).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

This is a warning (W) message.

How to fix this error?

Adjust the work quota of the student employee as required.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA032 - Student exceeded max. work quota for limited SI contributions. ?

  The SAP error message HRPAYBE_DMFA032 indicates that a student has exceeded the maximum work quota for limited social insurance (SI) contributions. This error typically arises in the context of payroll processing in Belgium, particularly for students who are subject to specific regulations regarding their work hours and contributions to social security.
  Cause:
  
  Exceeding Work Quota: In Belgium, students are allowed to work a limited number of hours per year (usually around 475 hours) under a special student contract. If a student exceeds this limit, the system will generate this error.
  Incorrect Data Entry: There may be incorrect or outdated information in the employee's records regarding their work hours or contributions.
  Configuration Issues: The payroll system may not be correctly configured to handle the specific rules regarding student work quotas.
  
  Solution:
  
  Verify Work Hours: Check the total number of hours the student has worked during the year. If they have exceeded the limit, you may need to stop processing their payroll under the student contract.
  Adjust Payroll Records: If the hours are incorrectly recorded, correct the entries in the payroll system to reflect the accurate number of hours worked.
  Review Contracts: Ensure that the student’s contract is up to date and complies with the current regulations regarding work quotas.
  Consult Legal Guidelines: Review the legal guidelines for student work in Belgium to ensure compliance and avoid future issues.
  Contact SAP Support: If the issue persists or if you suspect a configuration problem, consider reaching out to SAP support for assistance in troubleshooting the error.
  
  Related Information:
  
  Student Work Regulations in Belgium: Familiarize yourself with the specific regulations governing student work in Belgium, including the maximum number of hours allowed and the implications of exceeding this limit.
  SAP Payroll Configuration: Ensure that your SAP payroll system is configured correctly to handle student contracts and their associated limits.
  Documentation: Keep documentation of all student work hours and contracts to facilitate audits and compliance checks.
  
  By addressing the root cause of the error and ensuring compliance with regulations, you can resolve the HRPAYBE_DMFA032 error effectively.