How To Fix HRPAYBE_DMFA030 - Employee not declared; INSS number is mandatory.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 030

• Message text: Employee not declared; INSS number is mandatory.

What causes this issue?

The social insurance identification number (INSS) for the employee is
mandatory and must be specifed in the
<DS:DE.RSZRR>INSS number</> field of the <ZK>Social Insurance B</> (
<ZH>0100</>) infotype.
Declaration of the INSS number is mandatory according to legal changes
valid from quarter 3, 2011.

System Response

The DmfA declaration for this employee cannot be declared until a valid
INSS number is specified.
<ZH>Note:</> This is a type E message.

How to fix this error?

The natural person details provided for this employee are not sufficient
for declaration purposes.
You must specify a valid INSS number for the employee.
<ZH>Note:</> When an employee's INSS number is declared, then it is not
necessary to declare other natural person details (name, first name,
gender, or date of birth). However, if you have partially specified
natural person details (for example, you have specified name and first
name), then all four fields must be declared.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA030 - Employee not declared; INSS number is mandatory. ?

  The SAP error message HRPAYBE_DMFA030 indicates that an employee has not been declared properly in the system, and the INSS (Instituto Nacional de Seguridade Social) number is mandatory for processing payroll in Belgium. This error typically arises in the context of payroll processing when the system requires specific employee information that is missing or incorrectly entered.
  Cause:
  
  Missing INSS Number: The employee's INSS number is not entered in the system. This number is essential for social security contributions and payroll processing.
  Incorrect Employee Data: The employee's master data may be incomplete or incorrectly configured, leading to the absence of the required INSS number.
  Data Entry Errors: There may have been a mistake during data entry, such as typos or omissions in the employee's personal information.
  Employee Status: The employee may not be in an active status or may not have been properly set up in the payroll system.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data in SAP (Transaction code PA30).
  Verify that the INSS number is correctly entered in the relevant infotype (usually Infotype 0002 - Personal Data or Infotype 0010 - Employee Remuneration).
  If the INSS number is missing, enter it and save the changes.
  
  
  
  Review Employee Status:
  
  Ensure that the employee is in an active status and is correctly set up for payroll processing.
  Check if the employee has been properly assigned to the relevant payroll area.
  
  
  
  Data Validation:
  
  Validate all other required fields in the employee's master data to ensure that there are no other missing or incorrect entries that could lead to similar errors.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or your organization's payroll guidelines to ensure compliance with local regulations regarding employee declarations and INSS requirements.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary corrections, run a payroll simulation to ensure that the error has been resolved and that the employee can be processed without issues.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee data, especially those concerning personal information and payroll.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  Local Legislation: Understand the local labor laws and regulations regarding employee declarations and social security contributions in Belgium, as these can impact payroll processing.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a payroll specialist to further investigate the problem.