How To Fix HRPAYBE_CI020 - An entry for period &1 to &2 already exists. (&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_CI - Complementary Indemnity Message Class

• Message number: 020

• Message text: An entry for period &1 to &2 already exists. (&3)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_CI020 - An entry for period &1 to &2 already exists. (&3) ?

  The SAP error message HRPAYBE_CI020 indicates that there is an attempt to create or modify a payroll entry for a period that already has an existing entry. This typically occurs in the context of payroll processing in the SAP HR module, particularly in the Belgian payroll system.
  Cause:
  The error arises when:
  
  You are trying to enter payroll data for a period (from &1 to &2) that already has an existing payroll entry.
  There may be a duplicate entry for the same employee and period in the payroll results.
  The payroll run for that period has already been completed, and the system does not allow changes to finalized payroll data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries:
  
  Use transaction codes like PA03 (for payroll results) or PC00_M99_CWTR (for payroll results display) to check if there is already an entry for the specified period.
  Verify if the payroll run for that period has been completed.
  
  
  
  Correct the Data:
  
  If you find an existing entry that is incorrect, you may need to reverse or adjust the payroll results for that period. This can be done using the appropriate transaction codes (e.g., PC00_M99_CWTR for corrections).
  
  
  
  Consult with Payroll Administrator:
  
  If you are unsure about how to proceed, consult with your payroll administrator or HR personnel. They can provide guidance on how to handle payroll corrections and ensure compliance with local regulations.
  
  
  
  Use the Correct Transaction:
  
  Ensure you are using the correct transaction for entering payroll data. Sometimes, using the wrong transaction can lead to this error.
  
  
  
  Check for Locks:
  
  Ensure that there are no locks on the payroll data for the specified period. Sometimes, other users may be processing payroll, which can lead to temporary locks.
  
  
  
  Review Configuration:
  
  If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system to ensure that they align with your payroll processing requirements.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing, such as PA03, PC00_M99_CWTR, and PC00_M99_CALC.
  Documentation: Refer to SAP documentation or help files for detailed information on payroll processing and error handling.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.