How To Fix HRPAYAT_3347007 - Educ. part-time/educ. leave exceeds maximum number of months allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_3347 - Releases from Work Infotype

• Message number: 007

• Message text: Educ. part-time/educ. leave exceeds maximum number of months allowed

What causes this issue?

You can use multiple individual time segments for educational part-time
or educational leave. The total time an employee is released from work
must not exceed 24 months for educational part-time and 12 months for
educational leave.
One month of leave is considered equivalent to two months part-time. If
both of these are combined, the system automatically adjusts the maximum
time for which the employee can be released from work.
The system considers all time segments together that have the same ID in
the Relationship field.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_3347007 - Educ. part-time/educ. leave exceeds maximum number of months allowed ?

  The SAP error message HRPAYAT_3347007 indicates that an employee's educational part-time leave or educational leave exceeds the maximum number of months allowed as per the configuration in the SAP system. This error typically arises in the context of HR and payroll processing, particularly when dealing with employee leave types related to education.
  Cause:
  
  Configuration Limits: The maximum duration for educational part-time leave or educational leave is defined in the system configuration. If an employee's leave request exceeds this limit, the error will be triggered.
  Incorrect Data Entry: The employee's leave request may have been incorrectly entered, leading to a total duration that surpasses the allowed limit.
  Policy Changes: Changes in company policy regarding educational leave may not have been updated in the SAP system, leading to discrepancies.
  
  Solution:
  
  
  Review Configuration: Check the configuration settings in the SAP system for educational leave types. Ensure that the maximum allowed duration is set correctly according to company policy.
  
  This can typically be found in the customizing settings under the relevant infotype (e.g., IT 2001 for leave types).
  
  
  
  Validate Employee Data: Review the employee's leave records to ensure that the total duration of educational leave does not exceed the configured limit. If it does, you may need to adjust the leave request or the employee's records.
  
  
  Consult HR Policies: Verify the company's HR policies regarding educational leave to ensure that the configuration in SAP aligns with these policies. If there have been recent changes, update the system accordingly.
  
  
  Adjust Leave Request: If the leave request is indeed exceeding the limit, the employee may need to adjust their request to comply with the maximum allowed duration.
  
  
  Contact SAP Support: If the issue persists after checking the configuration and employee data, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT 2001 (Absences) and IT 2002 (Attendance) to manage leave types effectively.
  Documentation: Review SAP documentation or user manuals related to HR leave management for additional insights on handling leave types and configurations.
  Training: Ensure that HR personnel are trained on the correct procedures for entering and managing educational leave requests to minimize errors.
  
  By following these steps, you should be able to resolve the error HRPAYAT_3347007 and ensure compliance with the educational leave policies in your organization.