How To Fix HRPAYAT_0632008 - Substitute employee &1 is not active in selected period acc. to &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_0632 - Messages for IT0632

• Message number: 008

• Message text: Substitute employee &1 is not active in selected period acc. to &2.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_0632008 - Substitute employee &1 is not active in selected period acc. to &2. ?

  The SAP error message HRPAYAT_0632008 indicates that a substitute employee (represented by &1) is not active during the selected period according to the specified infotype (represented by &2). This error typically occurs in the context of payroll processing or when trying to assign a substitute for an employee in the Human Resources module.
  Cause:
  
  Inactive Substitute: The substitute employee is not active in the system for the specified period. This could be due to the employee being on leave, terminated, or not having the necessary status to be considered active.
  Incorrect Dates: The date range selected for the payroll or assignment may not align with the active period of the substitute employee.
  Missing Infotype Records: The required infotype records (e.g., infotype 0001 for organizational assignment) for the substitute employee may be missing or incorrectly maintained.
  
  Solution:
  
  Check Employee Status: Verify the status of the substitute employee in the system. Ensure that the employee is active and has the correct employment status for the period in question.
  Review Dates: Ensure that the date range you are using for the payroll or assignment includes the period during which the substitute employee is active.
  Maintain Infotype Records: Check the infotype records for the substitute employee. Make sure that the necessary infotypes are correctly maintained and that there are no gaps in the records for the relevant period.
  Reassign Substitute: If the current substitute is not active, consider assigning a different employee who is active during the required period.
  Consult HR Master Data: If necessary, consult with your HR department to ensure that all employee data is up to date and correctly configured.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee status and assignments, such as infotype 0001 (Organizational Assignment) and infotype 0000 (Actions).
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee records.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.