How To Fix HRPAYAE076 - Overlap exists in infotype 0023

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAE - Mesasge class for package PCAE

• Message number: 076

• Message text: Overlap exists in infotype 0023

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAE076 - Overlap exists in infotype 0023 ?

  The SAP error message HRPAYAE076, which states "Overlap exists in infotype 0023," typically occurs in the context of personnel administration when there are overlapping records in Infotype 0023 (which is used for "Other Payments" or "Additional Payments"). This error indicates that there are conflicting entries for the same employee in the specified time frame.
  Cause:
  The error is caused by one or more of the following reasons:
  
  Overlapping Time Periods: There are multiple records in Infotype 0023 for the same employee that have overlapping validity periods. For example, if one record is valid from January 1 to March 31 and another from March 15 to April 30, this will trigger the error.
  Incorrect Data Entry: Manual data entry errors may lead to overlapping records being created unintentionally.
  Data Migration Issues: If data was migrated from another system, it may have resulted in overlapping records due to incorrect mapping or data integrity issues.
  
  Solution:
  To resolve the HRPAYAE076 error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the records in Infotype 0023 for the affected employee.
  Identify any overlapping records by checking the validity periods.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you will need to adjust the validity periods of the records to ensure that they do not overlap. This may involve changing the start or end dates of one or more records.
  
  
  
  Delete or Archive Records:
  
  If certain records are no longer needed, consider deleting or archiving them to eliminate the overlap.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to modify or delete, consult with your HR team or the person responsible for maintaining employee records to ensure that changes are appropriate.
  
  
  
  Test Changes:
  
  After making adjustments, try to save the changes again to see if the error persists. If it does, double-check for any remaining overlaps.
  
  
  
  Related Information:
  
  Infotype 0023: This infotype is used for recording additional payments to employees, such as bonuses or one-time payments.
  Transaction Codes: Familiarize yourself with relevant transaction codes like PA20, PA30, and PA40 (for personnel actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the HRPAYAE076 error and ensure that the records in Infotype 0023 are correctly maintained without overlaps.