How To Fix HRPAYAE006 - Record of infotype 3251 not found; check master data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAE - Mesasge class for package PCAE

• Message number: 006

• Message text: Record of infotype 3251 not found; check master data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAE006 - Record of infotype 3251 not found; check master data ?

  The SAP error message HRPAYAE006 indicates that the system could not find a record for infotype 3251 (which is related to the "Additional Payments" infotype) for the employee in question. This error typically arises during payroll processing or when trying to access or modify payroll-related data.
  Cause:
  
  
  Missing Infotype Record: The most common cause is that there is no record for infotype 3251 for the employee in the system. This could be due to:
  
  The infotype has not been created for the employee.
  The infotype record has been deleted or not yet maintained.
  The employee is not assigned to the correct personnel area or subarea where the infotype is applicable.
  
  
  
  Incorrect Personnel Number: The error may also occur if the personnel number being processed is incorrect or does not exist in the system.
  
  
  Data Consistency Issues: There may be inconsistencies in the master data that prevent the system from retrieving the necessary infotype records.
  
  
  Solution:
  
  
  Check Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if infotype 3251 exists for the employee.
  If it does not exist, you may need to create a new record for infotype 3251 using PA30.
  
  
  
  Create or Update Infotype:
  
  If the infotype is missing, you can create it by entering the necessary data in the infotype screen.
  Ensure that all required fields are filled out correctly.
  
  
  
  Verify Personnel Number:
  
  Double-check the personnel number being used in the payroll run or transaction to ensure it is correct.
  
  
  
  Check for Data Consistency:
  
  Review the employee's master data for any inconsistencies or missing information that might affect the retrieval of infotype records.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about the data or how to proceed, consult with your HR or payroll team for assistance in maintaining the necessary infotype records.
  
  
  
  Related Information:
  
  Infotype 3251: This infotype is used for additional payments, which may include bonuses, overtime, or other special payments that are not part of the regular payroll.
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PA40: Personnel Actions (to create or modify records)
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to infotype 3251 or payroll processing.
  
  By following these steps, you should be able to resolve the HRPAYAE006 error and ensure that the necessary infotype records are in place for payroll processing.