How To Fix HRPAYAE008 - Existing IT Record Found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAE - Mesasge class for package PCAE

• Message number: 008

• Message text: Existing IT Record Found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAE008 - Existing IT Record Found ?

  The SAP error message HRPAYAE008: Existing IT Record Found typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an existing infotype (IT) record for the employee that conflicts with the data you are trying to enter or modify.
  Cause:
  
  Duplicate Infotype Records: The error usually arises when you attempt to create or modify an infotype record (e.g., IT 0000 - Actions, IT 0001 - Organizational Assignment) for an employee, but there is already an existing record for the same period or with overlapping dates.
  Incorrect Date Ranges: The date range of the new record overlaps with an existing record, which is not allowed in SAP.
  Data Entry Errors: Mistakes in data entry, such as incorrect employee numbers or infotype numbers, can also lead to this error.
  
  Solution:
  
  Check Existing Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing infotype records for the employee in question. Look for overlapping records or duplicates.
  Adjust Dates: If you find overlapping records, you may need to adjust the date ranges of the new record you are trying to create or modify. Ensure that the new record does not overlap with existing records.
  Delete or Modify Existing Records: If the existing record is no longer needed or is incorrect, you may delete or modify it to allow for the new entry.
  Consult with HR Team: If you are unsure about which records to modify or delete, consult with your HR team or the person responsible for maintaining employee records to ensure compliance with company policies.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees. Each infotype has a defined structure and is used for various HR processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to navigate and manage HR data effectively.
  Authorization: Ensure that you have the necessary authorizations to view or modify HR data, as restrictions may prevent you from accessing certain records.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting steps.