How To Fix HRPAYAE005 - No Payroll Record Found for Selected Period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAE - Mesasge class for package PCAE

• Message number: 005

• Message text: No Payroll Record Found for Selected Period

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYAE005 - No Payroll Record Found for Selected Period ?

  The SAP error message HRPAYAE005: No Payroll Record Found for Selected Period typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system could not find any payroll records for the specified employee and the selected payroll period. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  
  No Payroll Run Executed: The most common reason for this error is that a payroll run has not been executed for the specified period. If payroll has not been processed, there will be no records available.
  
  
  Incorrect Period Selection: The selected period may not correspond to a period for which payroll has been processed. This could happen if the user selects a future period or a period that has not been finalized.
  
  
  Employee Not Included in Payroll: The employee in question may not be included in the payroll run for the selected period due to various reasons, such as being on leave, terminated, or not being assigned to a payroll area.
  
  
  Data Entry Errors: There may be data entry errors in the employee's master data or payroll data that prevent the system from finding the payroll records.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view payroll records for the selected period.
  
  
  Solutions:
  
  
  Run Payroll: Ensure that the payroll run has been executed for the selected period. If it has not been run, you will need to process payroll for that period.
  
  
  Check Period Selection: Verify that the correct payroll period is selected. Make sure it is a period for which payroll has been processed.
  
  
  Review Employee Status: Check the employee's status to ensure they are active and included in the payroll run. If the employee is on leave or has been terminated, this may affect their payroll records.
  
  
  Verify Master Data: Review the employee's master data (infotypes) to ensure that all necessary information is correctly entered and that there are no discrepancies.
  
  
  Check Authorizations: Ensure that the user has the appropriate authorizations to access payroll records for the selected period.
  
  
  Consult Payroll Reports: Use payroll reports (such as the payroll log) to check if the payroll run was successful and if the employee was included.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll processing) and PC00_MXX_CEDT (for payroll results).
  Infotypes: Understand the relevant infotypes (e.g., 0000, 0001, 0008, etc.) that may affect payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to payroll processing that may address this error.
  Documentation: Refer to SAP documentation or user manuals for detailed guidance on payroll processing and troubleshooting.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HCM.