How To Fix HRPAY99RU_RMS_DB_ILM023 - Logical report is not archived due to legal hold on one of the employees

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99RU_RMS_DB_ILM - RMS DB: ILM-related messages

• Message number: 023

• Message text: Logical report is not archived due to legal hold on one of the employees

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAY99RU_RMS_DB_ILM023 - Logical report is not archived due to legal hold on one of the employees ?

  The SAP error message HRPAY99RU_RMS_DB_ILM023 indicates that a logical report cannot be archived due to a legal hold on one of the employees involved in the report. This typically occurs in the context of data archiving and retention management, particularly in Human Resources (HR) and Payroll modules.
  Cause:
  
  Legal Hold: The primary cause of this error is that there is a legal hold on the employee's data. A legal hold is a directive to preserve certain information because it may be relevant to ongoing or anticipated litigation, investigations, or audits.
  Archiving Process: The archiving process in SAP is designed to remove data from the active database and store it in an archive for compliance and performance reasons. If any employee data is under legal hold, the system prevents the archiving of related reports to ensure that the data remains accessible.
  
  Solution:
  
  Review Legal Holds: Check the status of the legal hold on the employee's data. This may involve consulting with your legal or compliance department to understand the nature of the hold and its expected duration.
  Remove Legal Hold: If the legal hold is no longer necessary, it can be lifted. This typically requires appropriate authorization and documentation. Once the hold is removed, you should be able to proceed with the archiving process.
  Adjust Archiving Strategy: If the legal hold is expected to remain for an extended period, consider adjusting your archiving strategy. This may involve archiving other reports or data that are not affected by the legal hold.
  Consult SAP Documentation: Refer to SAP's official documentation or support resources for specific instructions on handling legal holds and archiving processes in your version of SAP.
  
  Related Information:
  
  Legal Compliance: Ensure that your organization is compliant with legal and regulatory requirements regarding data retention and archiving.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  System Configuration: Review the configuration settings in your SAP system related to archiving and legal holds to ensure they are set up correctly.
  User Roles and Permissions: Ensure that the users involved in the archiving process have the necessary permissions to view and modify legal holds.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR and Payroll modules for further assistance.