How To Fix HRPAO_TIMEDATA005 - Collision with &1. Existing record will now be valid from &2 to &3 &4.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_TIMEDATA - Messages for Time Infotypes in PAO (s. a. HRPAO_ABSENCE)

• Message number: 005

• Message text: Collision with &1. Existing record will now be valid from &2 to &3 &4.

What causes this issue?

The entered data record has a time overlap with a data record that has
already been created.

System Response

Your data record overlaps with a data record of type &V1&. According to
system Customizing, inserting this type of record can delimit already
existing records. Due to that the existing record will now be valid
from &V2& to &V3& &V4&.

How to fix this error?

Check the dates you have entered for the data record. If in doubt,
contact your time administrator to deal with any issues.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_TIMEDATA005 - Collision with &1. Existing record will now be valid from &2 to &3 &4. ?

  The SAP error message HRPAO_TIMEDATA005 indicates a collision with an existing record in the time management or personnel administration module. This typically occurs when there is an attempt to create or modify a time record that overlaps with an existing record for the same employee.
  Cause:
  The error is triggered when:
  
  You are trying to enter a new time record (e.g., absence, attendance, or other time-related data) that overlaps with an existing record for the same employee.
  The existing record is already valid for a specific period, and the new record's validity period conflicts with it.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Review the existing time records for the employee in question. You can do this by navigating to the relevant infotype (e.g., IT 2001 for Absences, IT 2002 for Attendances) and checking the validity periods of the records.
  
  
  
  Adjust Validity Period:
  
  If the new record is necessary, consider adjusting the validity period of the existing record to eliminate the overlap. This may involve changing the start or end date of the existing record.
  
  
  
  Delete or Modify Existing Record:
  
  If the existing record is no longer needed, you may delete it. Alternatively, if it can be modified to accommodate the new record, make the necessary changes.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about the implications of modifying or deleting records, consult with your HR or payroll team to ensure compliance with company policies and regulations.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage employee records.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to time management, such as IT 2001 (Absences), IT 2002 (Attendances), and IT 2003 (Substitutions).
  Time Management Configuration: Ensure that the configuration settings in the time management module are correctly set up to avoid conflicts.
  Documentation: Refer to SAP documentation or help files for detailed information on handling time data and understanding infotype relationships.
  
  By following these steps, you should be able to resolve the HRPAO_TIMEDATA005 error and manage time records effectively in SAP.