How To Fix HRPAO_TIMEDATA004 - Collision with &1. Existing record will be deleted from &2 to &3 &4.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_TIMEDATA - Messages for Time Infotypes in PAO (s. a. HRPAO_ABSENCE)

• Message number: 004

• Message text: Collision with &1. Existing record will be deleted from &2 to &3 &4.

What causes this issue?

The entered data record has a time overlap with a data record that has
already been created.

System Response

Your data record overlaps with a data record of type &V1&. According to
system Customizing, inserting this type of record can delete already
existing records. Due to that the existing record will be deleted from
&V2& to &V3& &V4&.

How to fix this error?

Check the dates you have entered for the data record. If in doubt,
contact your time administrator to deal with any issues.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_TIMEDATA004 - Collision with &1. Existing record will be deleted from &2 to &3 &4. ?

  The SAP error message HRPAO_TIMEDATA004 indicates a collision with an existing time record in the system. This typically occurs in the context of time management in SAP HR (Human Resources) when there are overlapping time entries for an employee. The message suggests that the system has detected a conflict between a new time entry and an existing one, and as a result, the existing record will be deleted.
  Cause:
  
  Overlapping Time Entries: The most common cause of this error is that there are two or more time entries for the same employee that overlap in time. For example, if an employee has a time entry for a specific period and another entry is being created for the same period, the system will flag this as a collision.
  Incorrect Data Entry: Manual errors during data entry can lead to overlapping time records.
  System Configuration: In some cases, the configuration of the time management module may lead to conflicts if not set up correctly.
  
  Solution:
  
  Review Time Records: Check the existing time records for the employee in question. Identify any overlapping entries and determine which one should be retained.
  Adjust Time Entries: Modify the new time entry or the existing one to ensure there are no overlaps. This may involve changing the start and end times of one of the records.
  Delete Unnecessary Records: If the existing record is no longer needed, you can delete it manually before creating the new entry.
  Consult with HR/Payroll Team: If you are unsure about which records to keep or delete, consult with your HR or payroll team to ensure compliance with company policies.
  Check Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings in the time management module to ensure they align with your organization's needs.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage employee time records.
  Time Management Documentation: Refer to SAP documentation or help files related to time management for more detailed guidance on handling time data.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to time data collisions.
  
  By following these steps, you should be able to resolve the HRPAO_TIMEDATA004 error and manage time records effectively in SAP.