How To Fix HRPADUN026 - Social Insurance Number already assigned to another employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADUN - NPO messages

• Message number: 026

• Message text: Social Insurance Number already assigned to another employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADUN026 - Social Insurance Number already assigned to another employee ?

  The SAP error message HRPADUN026, which states "Social Insurance Number already assigned to another employee," typically occurs in the Human Resources (HR) module when there is an attempt to assign a Social Insurance Number (SIN) to an employee that is already associated with another employee in the system. This is a common issue in HR systems where unique identifiers, such as SINs, are required for each employee.
  Cause:
  
  Duplicate Entry: The most common cause is that the Social Insurance Number being entered is already in use by another employee in the SAP system.
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not cleaned up.
  Incorrect Data Entry: Manual entry errors can lead to attempts to assign a SIN that is already assigned.
  Testing or Development Environment: If you are working in a non-production environment, there may be test data that is causing conflicts.
  
  Solution:
  
  
  Verify Existing Employees: Check the employee records in the SAP system to see if the SIN is already assigned to another employee. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Correct the Entry: If the SIN is indeed assigned to another employee, you will need to either:
  
  Use a different SIN for the new employee.
  If the original employee has left the organization or the SIN is incorrectly assigned, you may need to correct or delete the existing assignment (ensure compliance with legal and organizational policies).
  
  
  
  Data Cleanup: If this issue arises from data migration, perform a cleanup of the data to ensure that all SINs are unique and correctly assigned.
  
  
  Consult with HR: If you are unsure about the validity of the SIN or the employee records, consult with your HR department for guidance.
  
  
  Check for System Errors: If you believe this is a system error, check with your SAP Basis or technical team to ensure that there are no underlying issues with the database or application.
  
  
  Related Information:
  
  Legal Compliance: Ensure that you are compliant with local laws regarding the handling of Social Insurance Numbers and employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for HR master data management to understand how SINs are handled within the system.
  
  By following these steps, you should be able to resolve the HRPADUN026 error and ensure that Social Insurance Numbers are correctly assigned to employees in your SAP system.