How To Fix HRPADRU_ETK003 - Statement for paper format exists on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_ETK - ETK message class

• Message number: 003

• Message text: Statement for paper format exists on &1

What causes this issue?

You are entering a statement for recoding a labor record in electronic
format, but a statement in paper format already exists on date &V1&.

System Response

The system displays an error or warning message.

How to fix this error?

Use transaction <LS>PA20</> to see an overview of existing statements.
Before creating a statement with a new type, use transaction <LS>PA30</>
to recall the previously submitted statement.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_ETK003 - Statement for paper format exists on &1 ?

  The SAP error message HRPADRU_ETK003, which states "Statement for paper format exists on &1," typically occurs in the context of HR (Human Resources) processes, particularly when dealing with payroll or employee statements in the SAP system. This error indicates that there is an issue with the configuration or availability of the specified paper format for generating statements.
  Cause:
  
  Missing Paper Format: The specified paper format for the statement does not exist in the system.
  Incorrect Configuration: The configuration for the payroll or statement generation may not be set up correctly.
  Authorization Issues: The user may not have the necessary authorizations to access or generate the statement in the specified format.
  Data Issues: There may be missing or incorrect data related to the employee or payroll that prevents the statement from being generated.
  
  Solution:
  
  
  Check Paper Format Configuration:
  
  Go to the relevant configuration settings in SAP (usually in the SPRO transaction) and verify that the paper format for the statement is correctly defined and active.
  Ensure that the format exists in the system and is properly linked to the payroll or reporting process.
  
  
  
  Review Authorization:
  
  Ensure that the user has the necessary authorizations to generate the statement. This may involve checking roles and permissions in the user profile.
  
  
  
  Validate Data:
  
  Check the employee data and payroll results to ensure that all necessary information is complete and correct. Look for any missing entries that might affect the statement generation.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the HR module and the configuration of paper formats.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (Customizing).
  SAP Notes: Check for any SAP Notes related to HR payroll processing and paper formats that may provide additional insights or patches.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPADRU_ETK003 error message in SAP.