How To Fix HRPADQA094 - The selected visa numbers have existed used or expired one

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 094

• Message text: The selected visa numbers have existed used or expired one

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA094 - The selected visa numbers have existed used or expired one ?

  The SAP error message HRPADQA094 typically relates to issues with visa numbers in the context of employee data management, particularly in the Human Capital Management (HCM) module. This error indicates that the visa numbers you are trying to use for an employee are either already in use, have expired, or are not valid for the current context.
  Cause:
  
  Existing Visa Numbers: The visa number you are trying to assign to an employee is already assigned to another employee.
  Expired Visa Numbers: The visa number has a validity period that has expired, making it no longer usable.
  Incorrect Visa Status: The visa number may not be in a valid status for the operation you are trying to perform (e.g., hiring, transferring).
  Data Entry Errors: There may be typographical errors in the visa number being entered.
  
  Solution:
  
  Check Existing Assignments: Verify if the visa number is already assigned to another employee. You can do this by checking the relevant infotype (e.g., IT 0127 for visa information).
  Validate Expiry Dates: Review the validity dates of the visa number. If it has expired, you will need to obtain a new visa number or update the existing one with a valid date.
  Update Visa Information: If the visa number is valid but needs to be updated, you can do so in the relevant infotype. Ensure that the new visa number is not already in use.
  Correct Data Entry: Double-check the visa number for any typographical errors and ensure that it is entered correctly.
  Consult with HR or Legal: If there are complexities regarding visa statuses or legal requirements, consult with your HR department or legal advisors to ensure compliance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HCM, such as IT 0127 (Visa Information) and IT 0000 (Actions) to manage employee data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific configurations or updates may resolve the issue.
  User Authorization: Ensure that you have the necessary authorizations to make changes to employee visa information in the system.
  Documentation: Refer to SAP documentation or user manuals for detailed steps on managing visa information and handling related errors.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.