How To Fix HRPADPL_LEAVES023 - Absence of this type must be entirely in one year for quota check

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADPL_LEAVES - Message class for IT2006 limits

• Message number: 023

• Message text: Absence of this type must be entirely in one year for quota check

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADPL_LEAVES023 - Absence of this type must be entirely in one year for quota check ?

  The SAP error message HRPADPL_LEAVES023 indicates that there is an issue with the absence type being processed in the system. Specifically, it states that the absence must be entirely within one calendar year for the quota check to be valid. This error typically arises when an employee's absence spans across two different calendar years, which is not allowed for certain absence types in SAP.
  Cause:
  
  Absence Type Configuration: The absence type in question may be configured to require that all days of the absence fall within a single calendar year.
  Date Range of Absence: The absence being entered or processed may have start and end dates that cross over into a new year (e.g., from December 30 of one year to January 2 of the next year).
  Quota Validity: The quota associated with the absence type may only be valid for a specific calendar year, and if the absence spans two years, the system cannot validate the quota correctly.
  
  Solution:
  
  Adjust Absence Dates: Ensure that the absence dates do not cross over into a new year. If possible, adjust the start and end dates so that they are entirely within one calendar year.
  Check Absence Type Configuration: Review the configuration of the absence type in the SAP system. If necessary, consult with your SAP HR configuration team to see if the rules can be adjusted to allow for absences that span across years, if that is appropriate for your business processes.
  Create Separate Absences: If the absence must span across two years, consider splitting it into two separate absence records—one for each year.
  Quota Management: Ensure that the employee has the necessary quota available for the entire duration of the absence within the same year.
  
  Related Information:
  
  SAP HR Module: This error is related to the SAP Human Resources (HR) module, specifically in the area of absence management.
  Absence Types: Different absence types may have different rules regarding how they can be processed. Understanding the specific rules for the absence type in question is crucial.
  Quota Types: Familiarize yourself with the quota types and their validity periods, as this can impact how absences are recorded and processed.
  Documentation: Refer to SAP documentation or help resources for more detailed information on absence management and error handling.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR.