How To Fix HRPADKZ_IT020 - Other institutes with abbreviation &1 exist on date &2 for country &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKZ_IT - HR Kazakhstan Infotype Messages

• Message number: 020

• Message text: Other institutes with abbreviation &1 exist on date &2 for country &3

What causes this issue?

There are several identic abbreviations of the school or educational
institution that the employee attended on the entered date for the
selected Country Key according your customizing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change your settings in the Customizing activity
<DS:SIMG.OHIKZMDPA_IT0022_001>Enter Data for Educational Institution
</>.
Change the date of the infotype entry used for reading the customizing
for <ZH>Educational Institutions</>. The End date of the infotype entry
is used if the current subtype of <ZH>Education</> infotype (0022)
(Educational Establishment) is linked with the<ZH> Type of Education
</>with set flag <ZH>Period of Education</>. If this flag is not set,
then the Start date of the infotype entry is used for reading the
customizing.

Procedure for System Administrators

The link of Educational Establishment with Type of Education is
maintained in Customizing activity
<DS:SIMG.OHIKZMDPA_IT0022_005>Enter Educational Establishments for Type
of Education</>.
<DS:DE.HRPADKZ_EDUC_PERIOD>Period of Education flag</> is set for Type
of Education in Customizing activity
<DS:SIMG.OHIKZMDPA_IT0022_004>Enter Data for Types of Education</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKZ_IT020 - Other institutes with abbreviation &1 exist on date &2 for country &3 ?

  The SAP error message "HRPADKZ_IT020 Other institutes with abbreviation &1 exist on date &2 for country &3" typically occurs in the context of personnel administration when there is an issue related to the configuration of infotype 020 (Institutions) in the Human Resources module. This error indicates that there are multiple entries for the same institution abbreviation on the specified date for the given country, which violates the uniqueness constraint for that combination.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that there are duplicate entries for the same institution abbreviation in the infotype 020 for the specified date and country.
  Incorrect Data Entry: There may have been an error during data entry, leading to the creation of multiple records for the same institution.
  Configuration Issues: There might be issues in the configuration of the infotype or the country-specific settings that allow for duplicate entries.
  
  Solution:
  
  
  Check Existing Entries: 
  
  Go to the infotype 020 for the relevant employee and check for existing entries. Look for any duplicates for the same abbreviation on the specified date.
  You can use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the infotype records.
  
  
  
  Delete or Modify Duplicates: 
  
  If you find duplicate entries, you will need to delete or modify them to ensure that there is only one entry for the institution abbreviation on that date.
  Ensure that the correct entry is retained and that it reflects the accurate information.
  
  
  
  Review Configuration: 
  
  If you suspect that the issue is related to configuration, review the settings for infotype 020 in the SAP system. Ensure that the configuration allows for unique entries based on the institution abbreviation, date, and country.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or help resources for further guidance on managing infotype 020 and resolving related issues.
  
  
  
  Seek Help from SAP Support: 
  
  If the issue persists and you are unable to resolve it, consider reaching out to SAP support or your internal SAP team for assistance.
  
  
  
  Related Information:
  
  Infotype 020 (Institutions): This infotype is used to maintain information about institutions associated with employees, such as educational institutions or other organizations.
  Transaction Codes: Familiarize yourself with relevant transaction codes like PA20, PA30, and others related to HR master data management.
  Country-Specific Settings: Be aware that different countries may have specific requirements or configurations that affect how infotype 020 is managed.
  
  By following these steps, you should be able to identify and resolve the issue causing the error message in SAP.