How To Fix HRPADIN01419 - Expiry date should be maintained for Passport and Driving License only

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIN01 - HR IN: Message class for HR India - Master Data

• Message number: 419

• Message text: Expiry date should be maintained for Passport and Driving License only

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIN01419 - Expiry date should be maintained for Passport and Driving License only ?

  The SAP error message HRPADIN01419 indicates that there is an issue with the maintenance of certain personal data fields, specifically related to the expiry dates of documents like passports and driving licenses. This error typically arises in the context of employee data management within the SAP Human Resources (HR) module.
  Cause:
  The error occurs when the system detects that an expiry date has been entered for a document type that does not require one, or when the expiry date is missing for a document type that does. In this case, the system expects expiry dates to be maintained only for specific document types, such as passports and driving licenses.
  Solution:
  To resolve this error, follow these steps:
  
  
  Check Document Types: Ensure that you are entering the expiry date only for the correct document types (i.e., Passport and Driving License). If you are trying to enter an expiry date for a different document type, remove it.
  
  
  Maintain Expiry Dates: If you are entering a passport or driving license, make sure that the expiry date is correctly filled in. If the expiry date is missing, add it.
  
  
  Review Configuration: If you are an administrator or have access to configuration settings, check the configuration for the document types in the SAP system. Ensure that the settings align with the business requirements and that the system is set up to handle expiry dates correctly.
  
  
  User Training: If this error is frequently encountered by users, consider providing training or documentation on how to correctly enter document information in the system.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on handling personal data and document types in the HR module.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to access and modify employee records.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By ensuring that expiry dates are only maintained for the appropriate document types and that all required fields are filled out correctly, you should be able to resolve the HRPADIN01419 error.