How To Fix HRPADCO121 - Record must exist for employee in form paid originally

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCO - Messages for Payroll Colombia

• Message number: 121

• Message text: Record must exist for employee in form paid originally

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCO121 - Record must exist for employee in form paid originally ?

  The SAP error message HRPADCO121, which states "Record must exist for employee in form paid originally," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system is unable to find a required record for the employee in the specified payroll form or data structure.
  Cause:
  
  Missing Payroll Data: The employee may not have any payroll records for the specified period, or the payroll data may not have been processed correctly.
  Incorrect Configuration: There may be issues with the configuration of the payroll schema or the infotype records that are required for processing payroll.
  Data Inconsistencies: There could be inconsistencies in the employee's master data or payroll data, such as missing infotypes or incorrect entries.
  Form Configuration: The payroll form being used may not be correctly set up to handle the employee's data.
  
  Solution:
  
  Check Payroll Records: Verify that the employee has the necessary payroll records for the period in question. You can do this by checking the relevant infotypes (e.g., IT0008 for basic pay, IT0014 for recurring payments, etc.) and ensuring that payroll has been processed.
  Run Payroll: If payroll has not been run for the employee, ensure that it is processed for the relevant period. This may involve running the payroll program for the employee or group of employees.
  Review Configuration: Check the configuration of the payroll schema and ensure that all necessary infotypes and data are correctly set up. This may involve consulting with your SAP HCM configuration team.
  Data Consistency Check: Perform a data consistency check to identify any missing or incorrect entries in the employee's master data. Use transaction codes like PA20 or PA30 to review the employee's data.
  Consult Documentation: Review SAP documentation or notes related to the specific payroll form being used to ensure that it is configured correctly for the employee's data.
  Debugging: If the issue persists, consider debugging the payroll process to identify where the error is occurring. This may require assistance from an SAP technical consultant.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for HRPADCO121 in the SAP Support Portal.
  User Roles: Ensure that the user has the appropriate roles and authorizations to access payroll data and run payroll processes.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HCM for further assistance.