How To Fix HRPADCO122 - Employee alreday exists in E-Regular form in the current month

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADCO - Messages for Payroll Colombia

• Message number: 122

• Message text: Employee alreday exists in E-Regular form in the current month

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADCO122 - Employee alreday exists in E-Regular form in the current month ?

  The SAP error message HRPADCO122, which states "Employee already exists in E-Regular form in the current month," typically occurs in the context of payroll processing or employee data management within the SAP HR module. This error indicates that there is an attempt to create or process an employee record that already exists for the specified month in the E-Regular form.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that there is already an existing record for the employee in the E-Regular form for the current month. This could happen if:
  
  The payroll run has already been processed for that employee.
  There was an attempt to create a new record for the same employee without properly closing or processing the previous record.
  
  
  
  Incorrect Data Entry: Sometimes, data entry errors can lead to the system recognizing an employee as already existing in the current month.
  
  
  Timing Issues: If multiple processes are being run simultaneously, it may lead to conflicts where the system thinks the employee record is being created again.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Review the employee records for the current month to confirm if the employee already exists in the E-Regular form. You can do this by navigating to the relevant infotype (e.g., IT0000, IT0001, etc.) and checking the entries.
  
  
  
  Correct Duplicate Entries: 
  
  If you find that there is indeed a duplicate entry, you may need to either delete or modify the existing record, depending on your business process and requirements.
  
  
  
  Payroll Processing: 
  
  Ensure that the payroll for the employee has been processed correctly. If the payroll run has already been completed, you may need to wait until the next payroll period to make changes.
  
  
  
  Consult with HR/Payroll Team: 
  
  If you are unsure about how to proceed, consult with your HR or payroll team to ensure that any changes made do not affect compliance or reporting.
  
  
  
  System Configuration: 
  
  If this error occurs frequently, it may be worth reviewing the system configuration and processes to ensure that there are no underlying issues causing duplicate entries.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review the SAP HR documentation for guidelines on managing employee records and payroll processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that can help you navigate employee records more efficiently.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or a consultant for further investigation.