How To Fix HRPADBR00026 - The eSocial registration number was already used for that employee.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBR00 - Union Messages (Master Data)

• Message number: 026

• Message text: The eSocial registration number was already used for that employee.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Insert a registration number for eSocial that was not used for this
employee and that is different from the employee personnel number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBR00026 - The eSocial registration number was already used for that employee. ?

  The SAP error message HRPADBR00026, which states "The eSocial registration number was already used for that employee," typically occurs in the context of the eSocial system in Brazil, which is used for managing employee information and compliance with labor laws.
  Cause:
  This error usually arises when:
  
  
  Duplicate Registration: The eSocial registration number (which is a unique identifier for employees in the eSocial system) has already been assigned to the employee in question. This can happen if:
  
  The registration number was mistakenly entered multiple times.
  There was a previous record for the employee that was not properly closed or updated.
  The same registration number is being used for different employees, which is not allowed.
  
  
  
  Data Synchronization Issues: There may be issues with data synchronization between SAP and the eSocial system, leading to inconsistencies.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Records:
  
  Verify the employee's records in the SAP system to ensure that the eSocial registration number is unique and correctly assigned.
  Look for any duplicate entries or previous registrations that may not have been properly deactivated.
  
  
  
  Correct the Registration Number:
  
  If you find that the registration number is indeed duplicated, you will need to assign a new, unique eSocial registration number to the employee.
  Update the employee's information in the SAP system accordingly.
  
  
  
  Review eSocial Submissions:
  
  Check the submissions made to the eSocial system to ensure that there are no errors or duplicates in the data sent.
  If necessary, correct any discrepancies in the submissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or the eSocial guidelines for specific instructions on handling registration numbers and compliance.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  
  Related Information:
  
  eSocial System: eSocial is a Brazilian government initiative aimed at simplifying the reporting of labor, social security, and tax information. It requires employers to submit various employee-related data electronically.
  SAP HR Module: The SAP Human Resources (HR) module includes functionalities for managing employee data, payroll, and compliance with local regulations, including eSocial.
  Data Integrity: Maintaining data integrity is crucial in HR systems to avoid issues like duplicate registrations, which can lead to compliance problems and potential fines.
  
  By following these steps, you should be able to resolve the HRPADBR00026 error and ensure that your employee's eSocial registration is correctly processed.