How To Fix HRPADBR00028 - Document was not excluded, since it is associated to a transfer action

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBR00 - Union Messages (Master Data)

• Message number: 028

• Message text: Document was not excluded, since it is associated to a transfer action

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBR00028 - Document was not excluded, since it is associated to a transfer action ?

  The SAP error message HRPADBR00028 indicates that a document cannot be excluded because it is linked to a transfer action. This typically occurs in the context of personnel administration or payroll processing when trying to exclude or delete a document that is still associated with an active employee transfer.
  Cause:
  
  Active Transfer Action: The document you are trying to exclude is linked to an employee's transfer action. This means that the system recognizes that the document is still relevant to the employee's current status or history.
  Data Integrity: SAP enforces data integrity rules to ensure that documents related to employee actions (like transfers) are not inadvertently deleted or excluded, which could lead to inconsistencies in the employee's records.
  
  Solution:
  
  Review Transfer Actions: Check the employee's transfer actions in the system. You may need to complete or cancel the transfer action before you can exclude the document.
  Document Status: Ensure that the document is in a status that allows for exclusion. If the document is still in use or required for reporting, it may need to remain in the system.
  Consult with HR: If you are unsure about the implications of excluding the document, consult with your HR department or SAP support team to understand the best course of action.
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to review the employee's records and actions.
  Check for Dependencies: Look for any dependencies or links to other documents or actions that may be preventing the exclusion.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation related to personnel administration and document management for best practices on handling employee records and actions.
  Training: Ensure that users handling HR data are trained on the implications of document management and the importance of maintaining accurate employee records.
  
  If the issue persists after following these steps, it may be necessary to engage with SAP support for further assistance.