How To Fix HRPADBR00017 - Registration number equals personnel number of other employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBR00 - Union Messages (Master Data)

• Message number: 017

• Message text: Registration number equals personnel number of other employee

What causes this issue?

You tried to associate to an employee a registration number that is the
same as the personnel number associated to another employee.

System Response

The system considers this registration number valid. However, for the
eSocial, it is not recommended that there are registration numbers equal
to personnel numbers.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE PYBR_EFD_MATR_WHAT_TO_DO OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBR00017 - Registration number equals personnel number of other employee ?

  The SAP error message HRPADBR00017 indicates that there is a conflict with the registration number being used in the system. Specifically, it means that the registration number you are trying to assign to an employee is already associated with another employee's personnel number. This typically occurs in the context of payroll or employee data management, particularly in countries where registration numbers (like social security numbers or tax IDs) are unique identifiers for employees.
  Cause:
  
  Duplicate Registration Number: The registration number you are trying to assign is already in use by another employee in the system.
  Data Entry Error: There may have been a mistake in entering the registration number, leading to a conflict.
  Incorrect Personnel Number: The personnel number you are trying to associate with the registration number may not be correct or may have been entered incorrectly.
  
  Solution:
  
  
  Verify Registration Numbers: Check the registration number you are trying to assign and ensure it is not already in use by another employee. You can do this by querying the employee database or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Correct Data Entry: If you find that the registration number is indeed already assigned to another employee, you will need to either:
  
  Use a different registration number that is not in use.
  Correct the registration number for the employee who currently has it assigned, if that is appropriate.
  
  
  
  Check Personnel Number: Ensure that the personnel number you are using is correct and corresponds to the employee you intend to update. If there is a mistake, correct it and try again.
  
  
  Consult with HR or Payroll: If you are unsure about the registration numbers or how to resolve the conflict, consult with your HR or payroll department for guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  
  
  Data Consistency: Ensure that your employee data is consistent and up-to-date to avoid such conflicts in the future.
  Documentation: Review SAP documentation or help files related to employee master data management for additional insights on handling registration numbers and personnel data.
  
  By following these steps, you should be able to resolve the error HRPADBR00017 and ensure that your employee records are accurate and compliant with the necessary regulations.