How To Fix HRPADBR00016 - Employee &1 has already registration number &2 for the eSocial

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADBR00 - Union Messages (Master Data)

• Message number: 016

• Message text: Employee &1 has already registration number &2 for the eSocial

What causes this issue?

You tried to insert a registration number that is already associated to
another employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE PYBR_EFD_MATR_SYST_RESP OBJECT DOKU ID TX

How to fix this error?

INCLUDE PYBR_EFD_MATR_WHAT_TO_DO OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADBR00016 - Employee &1 has already registration number &2 for the eSocial ?

  The SAP error message HRPADBR00016 indicates that there is an issue with the registration number for an employee in the eSocial system. Specifically, it means that the employee identified by the number &1 already has a registration number &2 associated with them in the eSocial database. This can occur due to various reasons, such as duplicate entries or incorrect data being processed.
  Cause:
  
  Duplicate Registration: The employee may have been registered multiple times in the eSocial system, leading to a conflict with the registration number.
  Incorrect Data Entry: There may have been an error in entering the employee's details, causing the system to recognize the same employee with different registration numbers.
  Data Migration Issues: If data was migrated from another system, it could lead to inconsistencies in registration numbers.
  Changes in Employee Status: If an employee's status has changed (e.g., from active to inactive), and the system is trying to re-register them without proper updates, this error may occur.
  
  Solution:
  
  Check Existing Registrations: Verify the employee's registration status in the eSocial system. Ensure that there are no duplicate registrations for the same employee.
  Correct Data Entry: Review the employee's data in SAP to ensure that all information is accurate and consistent. Correct any discrepancies found.
  Consult eSocial Documentation: Refer to the eSocial guidelines to understand the registration process and ensure compliance.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for assistance in resolving the error.
  Update Employee Status: If the employee's status has changed, ensure that the system reflects this change before attempting to register again.
  
  Related Information:
  
  eSocial: eSocial is a Brazilian government initiative aimed at simplifying the reporting of labor, social security, and tax information. It requires employers to submit various employee-related data electronically.
  SAP HR Module: The SAP Human Resources (HR) module includes functionalities for managing employee data, payroll, and compliance with local regulations, including eSocial.
  Error Handling: Familiarize yourself with SAP error handling procedures to effectively troubleshoot and resolve issues as they arise.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.