How To Fix HRPA_ARCH236 - Destruction of personnel number &1 already approved

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 236

• Message text: Destruction of personnel number &1 already approved

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH236 - Destruction of personnel number &1 already approved ?

  The SAP error message HRPA_ARCH236 indicates that there is an attempt to destroy (or delete) a personnel number that has already been approved for destruction. This typically occurs in the context of personnel administration and archiving processes within the SAP Human Resources (HR) module.
  Cause:
  
  Approved Destruction: The personnel number in question has already gone through the necessary approval process for destruction, meaning it cannot be deleted again.
  Data Integrity: SAP enforces data integrity rules to prevent accidental deletion of records that have been marked for destruction.
  Archiving Process: The personnel number may be part of an archiving process that has already been executed, making it unavailable for further actions.
  
  Solution:
  
  Check Approval Status: Verify the approval status of the personnel number. If it has been approved for destruction, you will not be able to delete it again.
  Review Archiving Logs: Look into the archiving logs to see if the personnel number has already been archived. If it has, you may need to restore it from the archive if further actions are required.
  Consult with HR Team: If you believe the personnel number should not have been approved for destruction, consult with your HR team or the person responsible for the approval process to understand the rationale behind the decision.
  Use Correct Transaction: Ensure that you are using the correct transaction code for the action you are trying to perform. If you are trying to delete a personnel number, make sure it is not already marked for destruction.
  SAP Notes and Support: If the issue persists or if you need further assistance, check for any relevant SAP Notes or consider reaching out to SAP support for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and SARA (Archive Administration) to manage personnel data and archiving processes.
  Archiving Process: Understand the archiving process in SAP HR, including how personnel records are approved for destruction and the implications of this process.
  Data Retention Policies: Be aware of your organization's data retention policies, as they may dictate how long personnel records must be kept before they can be approved for destruction.
  
  By following these steps, you should be able to address the HRPA_ARCH236 error and understand the context in which it occurs.