HRPA_ARCH231 - Personnel number &1 was not selected: settlement still open

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 231

• Message text: Personnel number &1 was not selected: settlement still open

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH231 - Personnel number &1 was not selected: settlement still open ?

  The SAP error message HRPA_ARCH231 indicates that a personnel number was not selected for processing because there is an open settlement associated with that personnel number. This typically occurs in the context of payroll processing or personnel administration when there are pending financial transactions or settlements that need to be resolved before further actions can be taken.
  Cause:
  
  Open Settlements: The primary cause of this error is that there are open settlements related to the specified personnel number. This could be due to pending payroll runs, unresolved financial transactions, or incomplete processing of previous payroll periods.
  Data Inconsistencies: There may be inconsistencies in the data related to the personnel number, such as missing or incorrect entries in payroll or personnel records.
  System Configuration: Incorrect configuration in the payroll or personnel administration module may also lead to this error.
  
  Solution:
  
  
  Check Open Settlements: 
  
  Use transaction codes like PC00_MXX_CALC (where MXX is your country-specific payroll) to check for any open settlements for the personnel number in question.
  Review the payroll results and ensure that all necessary payroll runs have been completed.
  
  
  
  Resolve Pending Transactions: 
  
  If there are pending transactions, resolve them by completing the necessary payroll runs or correcting any errors in the personnel records.
  Ensure that all relevant documents and approvals are in place for the settlements.
  
  
  
  Data Consistency Check: 
  
  Perform a data consistency check to ensure that all records related to the personnel number are accurate and complete.
  Use transaction codes like PA30 to review the employee's master data and ensure there are no discrepancies.
  
  
  
  Consult with Payroll Administrator: 
  
  If you are unable to resolve the issue, consult with your payroll administrator or SAP support team for further assistance. They may have access to additional tools or reports that can help identify the root cause of the issue.
  
  
  
  System Configuration Review: 
  
  If the issue persists, review the system configuration settings related to payroll and personnel administration to ensure they are set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Processing), and others that may help in troubleshooting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions that may not be immediately apparent.
  Documentation: Refer to SAP documentation or user manuals for detailed information on payroll processing and handling settlements.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPA_ARCH231 error message.