How To Fix HRPA_ARCH021 - Data destroyed up to &1: do not create any data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 021

• Message text: Data destroyed up to &1: do not create any data

What causes this issue?

During the destruction period, no data can be created since it has
already been destroyed using the archiving subobject &V3& of the
archiving object &V2& on &V1&. This also applies if the destruction
process has only just started and the destruction log has the status
<LS>Prepared for Data Destruction</> in the infotype <LS>Archiving/Data
Destruction</> (0283).

System Response

We recommend not creating any data during the destruction period.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH021 - Data destroyed up to &1: do not create any data ?

  The SAP error message HRPA_ARCH021 indicates that data has been destroyed up to a certain date, and as a result, no new data should be created. This error typically arises in the context of data archiving and management within the SAP Human Resources (HR) module.
  Cause:
  
  Data Archiving: The error usually occurs when data has been archived or deleted as part of a data management process. The system is configured to prevent the creation of new data in areas where the historical data has been removed.
  Configuration Settings: The settings in the SAP system regarding data retention and archiving may be configured to restrict data creation after a certain point.
  Legal Compliance: Organizations may have legal or compliance requirements that necessitate the destruction of certain data after a specified period.
  
  Solution:
  
  Check Archiving Settings: Review the archiving settings in the SAP system to understand what data has been archived and the retention policies in place. This can be done through transaction codes like SARA (Archive Administration).
  Data Restoration: If the data is needed for ongoing operations, consider restoring the archived data if possible. This may involve retrieving data from the archive and making it available in the system again.
  Adjust Configuration: If the current configuration is too restrictive, you may need to adjust the settings to allow for data creation. This should be done carefully, considering the implications for data integrity and compliance.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or HR module experts to understand the implications of the error and the best practices for managing archived data.
  User Training: Ensure that users are trained on the implications of data archiving and the processes involved in creating new data in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), PA20 (to view HR master data), and PA30 (to maintain HR master data).
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address the issue.
  Data Retention Policies: Review your organization’s data retention policies to ensure compliance with legal and regulatory requirements.
  Backup Procedures: Ensure that proper backup procedures are in place before making any changes to data archiving settings or restoring data.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.