How To Fix HRPA_ARCH020 - A data record with these entries already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 020

• Message text: A data record with these entries already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH020 - A data record with these entries already exists ?

  The SAP error message HRPA_ARCH020 indicates that a data record with the specified entries already exists in the system. This error typically occurs in the context of archiving or data management processes within the SAP Human Resources (HR) module.
  Cause:
  The error can be caused by several factors, including:
  
  Duplicate Entries: The system is attempting to create or archive a record that already exists in the database. This could happen if the same data is being processed multiple times.
  Incorrect Data Input: There may be an issue with the data being inputted, such as incorrect keys or identifiers that lead to a conflict with existing records.
  System Configuration: There may be configuration settings that prevent the creation of duplicate records, leading to this error when an attempt is made to create a record that violates these settings.
  
  Solution:
  To resolve the HRPA_ARCH020 error, you can take the following steps:
  
  
  Check for Duplicates: Review the records in the relevant database tables to see if the entry you are trying to create or archive already exists. You can use transaction codes like SE16 or SE11 to view the relevant tables.
  
  
  Data Validation: Ensure that the data you are trying to input is correct and does not conflict with existing records. Validate the keys and identifiers being used.
  
  
  Adjust Input Data: If you find that the data being processed is indeed a duplicate, you may need to adjust your input data to ensure it is unique.
  
  
  Review Archiving Settings: If this error occurs during an archiving process, check the archiving settings and ensure that the configuration allows for the intended operations without conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific transaction or process you are working with for additional guidance.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights based on the specific context of your system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SARA (Archive Administration) for managing HR data.
  SAP Notes: Check for any SAP Notes related to HRPA_ARCH020 for updates or patches that may address known issues.
  System Logs: Review system logs for additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the HRPA_ARCH020 error and implement a suitable solution.