How To Fix HRPA_ARCH009 - Personnel number &1 has been rejected

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 009

• Message text: Personnel number &1 has been rejected

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH009 - Personnel number &1 has been rejected ?

  The SAP error message HRPA_ARCH009 indicates that a specific personnel number has been rejected during an archiving process. This error typically occurs in the context of archiving HR data, where certain records cannot be archived due to various reasons.
  Cause:
  The rejection of a personnel number during the archiving process can be caused by several factors, including:
  
  Incomplete Data: The personnel record may have incomplete or inconsistent data that prevents it from being archived.
  Open HR Documents: There may be open HR documents (e.g., pending actions, ongoing processes) associated with the personnel number that need to be resolved before archiving.
  Authorization Issues: The user may not have the necessary authorizations to archive the personnel record.
  Configuration Issues: There may be configuration settings in the archiving object that are not correctly set up, leading to the rejection.
  Legal or Compliance Restrictions: Certain records may be subject to legal or compliance restrictions that prevent them from being archived.
  
  Solution:
  To resolve the HRPA_ARCH009 error, you can take the following steps:
  
  Check Personnel Data: Review the personnel record for completeness and correctness. Ensure that all required fields are filled out and that there are no inconsistencies.
  Resolve Open Documents: Check for any open HR documents related to the personnel number. Complete or close these documents before attempting to archive again.
  Review Authorizations: Ensure that the user attempting the archiving process has the necessary authorizations to perform the action.
  Check Archiving Configuration: Review the configuration settings for the archiving object in transaction SARA. Ensure that all settings are correctly defined and that there are no restrictions preventing the archiving of the personnel number.
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object you are working with for any additional requirements or restrictions.
  Use Transaction SARA: Use transaction SARA to check the archiving logs for more detailed information about why the personnel number was rejected. This can provide insights into specific issues that need to be addressed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PA20 (Display HR Master Data) to investigate the issue further.
  SAP Notes: Check for any SAP Notes related to the HR archiving process that may provide additional guidance or fixes for known issues.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRPA_ARCH009 error and take appropriate action to resolve it.