How To Fix HRITFDEPSVADM018 - Reference number (REFNR) is already assigned

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFDEPSVADM - HR Infotype Framework Germany Public Sector PAdm

• Message number: 018

• Message text: Reference number (REFNR) is already assigned

What causes this issue?

Reference number (REFNR) is already assigned.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use a different reference number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFDEPSVADM018 - Reference number (REFNR) is already assigned ?

  The SAP error message HRITFDEPSVADM018 indicates that a reference number (REFNR) you are trying to assign is already in use. This typically occurs in the context of HR (Human Resources) processes, particularly when dealing with infotypes or data records that require unique identifiers.
  Cause:
  
  Duplicate Reference Number: The most common cause is that the reference number you are trying to use has already been assigned to another record in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to an attempt to reuse an existing reference number.
  System Configuration: In some cases, the system configuration may not allow for the reuse of certain identifiers, leading to this error.
  
  Solution:
  
  Check Existing Records: Verify if the reference number you are trying to use is already assigned to another record. You can do this by querying the relevant infotype or table in SAP.
  Use a Different Reference Number: If the reference number is indeed in use, you will need to select a different, unique reference number for your transaction.
  Review Data Entry: Ensure that the data you are entering is correct and that you are not mistakenly trying to reuse a reference number.
  Consult Documentation: Check the SAP documentation or your organization's guidelines for the specific infotype or process you are working with to understand the rules regarding reference numbers.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a functional consultant who specializes in HR processes for further assistance.
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has a unique identifier, and some infotypes may have specific rules regarding reference numbers.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that may help you navigate and troubleshoot the issue.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.