How To Fix HRITFCN_0185003 - Used from date can not be earlier than valid from date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFCN_0185 - Message class for new infotype frame - China IT0185

• Message number: 003

• Message text: Used from date can not be earlier than valid from date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFCN_0185003 - Used from date can not be earlier than valid from date ?

  The SAP error message HRITFCN_0185003 indicates that there is a date conflict in the data being processed, specifically that the "used from date" cannot be earlier than the "valid from date." This error typically occurs in the context of HR (Human Resources) data management, particularly when dealing with infotypes that require date validity checks.
  Cause:
  The error arises when:
  
  You are trying to enter or modify a record in an infotype (such as employee data, payroll, etc.) where the "used from date" (the date from which the record is applicable) is set to a date that is earlier than the "valid from date" (the date from which the record is valid).
  This can happen due to data entry errors, incorrect date settings, or when trying to create overlapping records that violate the date constraints.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Dates: Review the dates you are entering. Ensure that the "used from date" is not earlier than the "valid from date." Adjust the dates accordingly.
  
  
  Correct Data Entry: If you are entering data manually, double-check your entries for any typographical errors.
  
  
  Review Existing Records: Look at existing records in the infotype to ensure that there are no overlapping date ranges that could cause conflicts. If necessary, adjust the existing records to eliminate overlaps.
  
  
  Consult Documentation: If you are unsure about the correct dates to use, refer to your organization's HR policies or SAP documentation for guidance on date validity.
  
  
  Use Transaction Codes: If you are using transaction codes (like PA30 for maintaining HR master data), ensure you are in the correct mode (e.g., create, change) and that you are following the correct sequence of operations.
  
  
  Check for Custom Logic: If your organization has custom enhancements or logic in place, ensure that these are not causing the issue. You may need to consult with your SAP technical team.
  
  
  Related Information:
  
  Infotypes: This error is often related to specific infotypes in SAP HR, such as infotype 0001 (Organizational Assignment), infotype 0002 (Personal Data), etc.
  Date Validity: In SAP HR, each infotype has validity periods that must be respected to maintain data integrity.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, there may be specific fixes or updates provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR.