How To Fix HRIESP357 - Employee rejected because ERN is not maintained for them

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 357

• Message text: Employee rejected because ERN is not maintained for them

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP357 - Employee rejected because ERN is not maintained for them ?

  The SAP error message HRIESP357 indicates that an employee has been rejected from a process (such as a payroll run or a data upload) because the Employee Record Number (ERN) is not maintained for them. This error typically occurs in the context of HR (Human Resources) and payroll processing within SAP systems.
  Cause:
  
  Missing ERN: The primary cause of this error is that the Employee Record Number (ERN) has not been assigned or maintained for the employee in question. The ERN is a critical identifier used in various HR processes.
  Data Entry Errors: There may have been an oversight during data entry, leading to the ERN not being populated.
  Employee Status: The employee may be in a status that does not require an ERN, or they may not be fully set up in the system.
  Configuration Issues: There could be configuration issues in the HR module that prevent the ERN from being generated or displayed.
  
  Solution:
  
  
  Maintain ERN: 
  
  Navigate to the employee's master data in the SAP system (usually through transaction codes like PA30 or PA40).
  Check if the ERN is missing and, if so, enter the appropriate ERN for the employee.
  Ensure that the ERN is consistent with the organization's numbering scheme.
  
  
  
  Check Employee Status: 
  
  Verify the employee's status to ensure they are active and eligible for the processes being executed.
  If the employee is newly hired, ensure that all necessary onboarding steps have been completed.
  
  
  
  Review Data Entry: 
  
  Double-check for any data entry errors that may have led to the omission of the ERN.
  Ensure that all required fields are filled out correctly.
  
  
  
  Consult Configuration: 
  
  If the issue persists, consult with your SAP HR configuration team to ensure that the system is set up correctly to generate and maintain ERNs.
  Review any relevant configuration settings in the HR module that may affect ERN assignment.
  
  
  
  Testing: 
  
  After making the necessary changes, re-run the process that generated the error to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be used to manage employee records.
  Documentation: Refer to SAP documentation or help files for detailed instructions on maintaining employee records and understanding ERN requirements.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the HRIESP357 error and ensure that the employee's ERN is properly maintained in the system.