How To Fix HRIESP356 - Employee rejected because Last name is not maintained for them

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 356

• Message text: Employee rejected because Last name is not maintained for them

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP356 - Employee rejected because Last name is not maintained for them ?

  The SAP error message HRIESP356 indicates that an employee record cannot be processed because the last name (surname) of the employee is not maintained in the system. This error typically occurs in the context of employee data management, particularly when trying to create or update employee records in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Missing Last Name: The primary cause of this error is that the last name field for the employee is either blank or not filled in the employee master data.
  Data Entry Error: There may have been an oversight during data entry, leading to the omission of the last name.
  Integration Issues: If the employee data is being imported from another system, there may be issues with the data mapping or extraction process that resulted in the last name not being included.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee master data in SAP (Transaction code PA30).
  Enter the employee's personnel number and check the "Personal Data" infotype (IT0002).
  Ensure that the last name field is filled in correctly.
  
  
  
  Update Missing Information:
  
  If the last name is missing, enter the correct last name and save the changes.
  If the last name is incorrectly entered, correct it and save.
  
  
  
  Data Import/Integration:
  
  If the employee data is being imported from another system, review the data extraction and mapping process to ensure that the last name is included.
  Make necessary adjustments to the data import process to prevent this issue in the future.
  
  
  
  Validation Rules:
  
  Check if there are any validation rules or configurations in the system that might be enforcing the requirement for the last name. Ensure that these rules are correctly set up.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  
  
  Infotypes: 
  
  IT0002: Personal Data (contains last name and other personal information)
  
  
  User Roles: Ensure that the user attempting to make changes has the necessary authorizations to update employee master data.
  Documentation: Refer to SAP Help documentation for more details on managing employee data and handling errors in the HCM module.
  
  By following these steps, you should be able to resolve the HRIESP356 error and ensure that employee records are complete and accurate.