How To Fix HRIESP354 - Employee rejected because PPSN is not maintained for them

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 354

• Message text: Employee rejected because PPSN is not maintained for them

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP354 - Employee rejected because PPSN is not maintained for them ?

  The SAP error message HRIESP354 indicates that an employee has been rejected from a payroll or reporting process because their Personal Public Service Number (PPSN) is not maintained in the system. The PPSN is a unique identifier used in Ireland for tax and social welfare purposes, and it is essential for processing payroll correctly.
  Cause:
  
  Missing PPSN: The primary cause of this error is that the employee's PPSN has not been entered or is missing in the employee master data.
  Incorrect Data Entry: The PPSN may have been entered incorrectly, leading to validation failures.
  Data Migration Issues: If data was migrated from another system, the PPSN may not have been transferred correctly.
  
  Solution:
  
  
  Maintain PPSN:
  
  Go to the employee master data in SAP (typically using transaction code PA30).
  Select the relevant employee and navigate to the appropriate infotype (usually Infotype 0002 - Personal Data).
  Enter the correct PPSN in the designated field.
  Save the changes.
  
  
  
  Verify Data:
  
  Ensure that the PPSN is valid and correctly formatted.
  Check for any leading or trailing spaces that might cause issues.
  
  
  
  Reprocess Payroll:
  
  After maintaining the PPSN, re-run the payroll or reporting process that generated the error to confirm that the issue is resolved.
  
  
  
  User Training:
  
  Ensure that HR personnel are trained on the importance of maintaining accurate employee data, including the PPSN.
  
  
  
  Related Information:
  
  PPSN Format: The PPSN is typically 7 digits followed by a letter (e.g., 1234567A).
  Legal Requirement: Maintaining the PPSN is a legal requirement for payroll processing in Ireland, and failure to do so can lead to compliance issues.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or enhancements provided by SAP.
  Documentation: Refer to SAP HR documentation for detailed instructions on maintaining employee master data and understanding the implications of missing information.
  
  By addressing the missing PPSN and ensuring that all employee data is complete and accurate, you can resolve the HRIESP354 error and ensure smooth payroll processing.