How To Fix HRIESP131 - Payroll Submission: Pension Tracing Number (&1) must be in a valid format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 131

• Message text: Payroll Submission: Pension Tracing Number (&1) must be in a valid format

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP131 - Payroll Submission: Pension Tracing Number (&1) must be in a valid format ?

  The SAP error message HRIESP131 indicates that there is an issue with the Pension Tracing Number (PTN) format during a payroll submission process. This error typically arises when the PTN does not conform to the expected format defined by the system or regulatory requirements.
  Cause:
  
  Invalid Format: The Pension Tracing Number may not meet the required format, which could include incorrect length, invalid characters, or missing components.
  Data Entry Errors: Manual entry errors during data input can lead to an invalid PTN.
  Configuration Issues: The system configuration for the PTN format may not be set up correctly, leading to validation failures.
  Outdated Data: The PTN may be outdated or not updated in the system, especially if there have been recent changes in regulations or formats.
  
  Solution:
  
  Verify the PTN: Check the Pension Tracing Number for accuracy. Ensure it adheres to the required format (length, character type, etc.).
  Correct Data Entry: If the PTN was entered manually, re-enter it carefully to avoid typographical errors.
  Consult Documentation: Refer to the relevant documentation or guidelines provided by the regulatory body to ensure compliance with the current PTN format.
  System Configuration: If you have access, check the configuration settings in SAP related to the PTN format. This may involve consulting with your SAP administrator or technical team.
  Update Records: If the PTN is outdated, update it in the employee records to reflect the correct and current number.
  Testing: After making corrections, perform a test payroll submission to ensure that the error is resolved.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to the HR module and payroll submissions.
  Regulatory Changes: Stay informed about any changes in regulations that may affect the format of the Pension Tracing Number.
  User Training: Ensure that users involved in data entry are trained on the correct formats and procedures to minimize errors in the future.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By addressing the format and ensuring compliance with the required standards, you should be able to resolve the HRIESP131 error and successfully submit payroll data.