How To Fix HRIESP012 - Employee has no PPSN in the Personal details (IT0002) on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 012

• Message text: Employee has no PPSN in the Personal details (IT0002) on &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP012 - Employee has no PPSN in the Personal details (IT0002) on &1 ?

  The SAP error message HRIESP012 indicates that an employee does not have a Personal Public Service Number (PPSN) recorded in their personal details (IT0002). This is a common issue in HR systems, particularly in regions where a PPSN is required for tax and social security purposes, such as in Ireland.
  Cause:
  The error occurs when:
  
  The employee's record in the SAP system is missing the PPSN in the IT0002 infotype (Personal Data).
  The PPSN is a mandatory field for processing payroll or other HR-related functions, and its absence can lead to compliance issues.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Access the Employee's Record:
  
  Use transaction code PA30 (Maintain HR Master Data) in SAP.
  Enter the employee's personnel number and select the IT0002 infotype.
  
  
  
  Check for PPSN:
  
  Look for the field labeled "PPSN" or "Personal Public Service Number."
  If the field is empty, you will need to enter the correct PPSN for the employee.
  
  
  
  Enter the PPSN:
  
  Input the valid PPSN in the appropriate field.
  Ensure that the format is correct and that it adheres to any specific requirements set by local regulations.
  
  
  
  Save Changes:
  
  After entering the PPSN, save the changes to the employee's record.
  
  
  
  Verify:
  
  After saving, you can recheck the employee's record to ensure that the PPSN is now populated.
  You may also want to run any relevant payroll or reporting processes to confirm that the error no longer appears.
  
  
  
  Related Information:
  
  PPSN Format: The PPSN is typically a unique identifier assigned to individuals in Ireland for tax and social welfare purposes. Ensure that the number is valid and correctly formatted.
  Compliance: Having a valid PPSN is crucial for compliance with tax regulations and for ensuring that employees are correctly processed in payroll systems.
  User Roles: Ensure that you have the necessary permissions to edit employee records in SAP. If you do not have access, you may need to contact your HR or SAP administrator for assistance.
  Documentation: Refer to your organization's HR policies or SAP documentation for any specific guidelines related to employee data management and compliance.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or HR department for further assistance.