How To Fix HRHCP00_COLLECTION042 - Error when delimiting overlapping infotype periods (IT 0666)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_COLLECTION - Messages About Collecting Personnel Cost Planning Data

• Message number: 042

• Message text: Error when delimiting overlapping infotype periods (IT 0666)

What causes this issue?

Before saving the newly created data records for infotype <LS>Planning
of Personnel Costs</> (0666), the system delimits or deletes data
records in the same period for the same planning basis and the same
data collection method. An error occurred during this process.

System Response

To avoid any inconsistencies, the system does not generate any new
infotype records for this employee.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_COLLECTION042 - Error when delimiting overlapping infotype periods (IT 0666) ?

  The SAP error message HRHCP00_COLLECTION042 typically occurs when there are overlapping periods in infotype 0666 (which is used for recording employee qualifications). This error indicates that the system has detected that the validity periods of the records being processed overlap, which is not allowed in SAP HR.
  Cause:
  The primary cause of this error is the existence of overlapping validity periods for the same infotype (IT 0666) for a specific employee. For example, if you have two records for the same employee with overlapping start and end dates, the system will not allow you to save or process these records.
  Solution:
  To resolve this error, you need to ensure that there are no overlapping periods for the infotype records. Here are the steps you can take:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the existing records for infotype 0666 for the employee in question.
  Look for any records that have overlapping validity periods.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you will need to either delete or adjust the validity periods of the records so that they do not overlap.
  You can change the start or end dates of the records to ensure that they are distinct and do not overlap.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like PA30 to maintain the infotype records and make necessary adjustments.
  If you need to delete a record, you can do so in the same transaction.
  
  
  
  Data Consistency Check:
  
  After making changes, perform a consistency check to ensure that there are no remaining overlaps.
  You can also run reports or use transaction codes that help identify inconsistencies in HR data.
  
  
  
  Testing:
  
  After making the necessary adjustments, try to perform the action that previously resulted in the error to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Infotype 0666: This infotype is used to manage qualifications and certifications for employees. Each record in this infotype has a validity period that must be unique for each employee.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or additional guidance provided by SAP.
  Documentation: Refer to SAP HR documentation for more details on managing infotypes and understanding the rules around validity periods.
  
  By following these steps, you should be able to resolve the HRHCP00_COLLECTION042 error and ensure that your infotype records are correctly maintained without overlapping periods.