How To Fix HRHCP00_COLLECTION040 - Error when summarizing overlapping periods

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_COLLECTION - Messages About Collecting Personnel Cost Planning Data

• Message number: 040

• Message text: Error when summarizing overlapping periods

What causes this issue?

After calling data collection method &V1&, the system should group
together the resulting data records so that data records without
overlapping periods are created. An error occurred during this process.

System Response

The system does not take into account the resulting data records for
the cost object from data collection method &V1&.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_COLLECTION040 - Error when summarizing overlapping periods ?

  The SAP error message HRHCP00_COLLECTION040 typically occurs in the context of Human Capital Management (HCM) when there are overlapping periods in the data being processed, particularly during the summarization of time data or payroll results. This error indicates that the system has detected overlapping time periods for the same employee, which can lead to inconsistencies in reporting and calculations.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Overlapping Time Records: There are multiple time entries for the same employee that overlap in their date ranges. For example, if an employee has two time records that both cover the same date, the system will flag this as an error.
  Incorrect Data Entry: Manual entry errors or incorrect data uploads can lead to overlapping periods.
  Configuration Issues: In some cases, the configuration of the time management or payroll system may not be set up to handle certain scenarios correctly.
  
  Solution:
  To resolve the HRHCP00_COLLECTION040 error, you can take the following steps:
  
  
  Identify Overlapping Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PT60 (Time Evaluation) to review the time records for the affected employee.
  Check for any overlapping time entries in the relevant infotypes (e.g., Infotype 2001 for Absences, Infotype 2002 for Attendances).
  
  
  
  Correct the Data:
  
  If you find overlapping records, you will need to correct or delete the conflicting entries. Ensure that each time record has a unique date range.
  If the overlapping records are due to a data upload, review the upload file for errors and re-upload corrected data.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings in the time management module to ensure that they are set up correctly to handle the specific scenarios in your organization.
  
  
  
  Run Time Evaluation Again:
  
  After making the necessary corrections, run the time evaluation or payroll process again to see if the error has been resolved.
  
  
  
  Consult Documentation or Support:
  
  If you are unable to resolve the issue, consult SAP documentation or reach out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PT60, and others that may help in reviewing and correcting employee time data.
  Infotypes: Understand the relevant infotypes that pertain to time management, such as Infotype 2001 (Absences) and Infotype 2002 (Attendances).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can help resolve the issue.
  
  By following these steps, you should be able to identify and correct the cause of the HRHCP00_COLLECTION040 error in SAP.