How To Fix HRHCP00_COLLECTION039 - Data collection vacant positions; no links to employees exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_COLLECTION - Messages About Collecting Personnel Cost Planning Data

• Message number: 039

• Message text: Data collection vacant positions; no links to employees exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_COLLECTION039 - Data collection vacant positions; no links to employees exist ?

  The SAP error message HRHCP00_COLLECTION039 indicates that there are vacant positions in the system that do not have any links to employees. This typically occurs in the context of HR data collection processes, particularly when trying to analyze or report on organizational structures and employee assignments.
  Cause:
  
  
  Vacant Positions: The error arises when there are positions in the organizational structure that are not filled by any employees. This can happen due to various reasons, such as:
  
  New positions created but not yet filled.
  Positions that have been vacated and not yet reassigned.
  Data inconsistencies or errors in the organizational management module.
  
  
  
  Data Collection Configuration: The configuration settings for data collection may not be set up to handle vacant positions properly, leading to this error when attempting to collect data.
  
  
  Selection Criteria: The selection criteria used in the data collection process may be too broad or not properly defined, leading to the inclusion of vacant positions without employee links.
  
  
  Solution:
  
  
  Review Organizational Structure: Check the organizational structure in SAP to identify the vacant positions. You can do this through transaction codes like PPOME (Display Organizational Plan) or PPOSE (Change Organizational Plan).
  
  
  Link Employees to Positions: If there are employees available to fill the vacant positions, ensure that they are properly assigned to those positions in the system.
  
  
  Adjust Data Collection Settings: Review the configuration settings for the data collection process. Ensure that the settings allow for the handling of vacant positions appropriately. This may involve adjusting the selection criteria or filters used in the data collection process.
  
  
  Data Consistency Check: Perform a data consistency check to identify any discrepancies in the HR master data. This can help in identifying any issues that may be causing the error.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to HR data collection and organizational management for specific guidance on handling vacant positions.
  
  
  Contact SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration and version.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME, PPOSE, S_AHR_61016300 (for HR reports), and others that may help in managing organizational data.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide updates and patches that could resolve underlying issues.
  Training and Documentation: Ensure that HR personnel are trained on the proper management of organizational structures and data collection processes to minimize the occurrence of such errors in the future.
  
  By following these steps, you should be able to address the HRHCP00_COLLECTION039 error and ensure that your HR data collection processes run smoothly.