How To Fix HRHAP_ARCHIVE101 - Employee &1 is still entered as appraisee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 101

• Message text: Employee &1 is still entered as appraisee

What causes this issue?

The employee &V1& is still entered as an appraisee in at least one open
appraisal.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use transaction PHAP_ADMIN to remove the employee &V1& from this
appraisal manually, or complete this appraisal.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE101 - Employee &1 is still entered as appraisee ?

  The SAP error message HRHAP_ARCHIVE101 indicates that an employee (appraisee) is still linked to an ongoing appraisal process, which prevents the archiving of the appraisal data for that employee. This error typically arises in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with performance appraisals and their archiving.
  Cause:
  The primary cause of this error is that the employee specified in the error message is still associated with an appraisal process that has not been completed or finalized. This could mean that:
  
  The appraisal is still in progress.
  The appraisal has not been marked as completed.
  There are pending evaluations or feedback that need to be addressed.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Appraisal Status:
  
  Go to the relevant transaction (e.g., PHAP_CATALOG, PHAP_ADMIN) to check the status of the appraisal for the employee in question.
  Ensure that the appraisal process is completed and that all necessary evaluations have been submitted.
  
  
  
  Complete the Appraisal:
  
  If the appraisal is still in progress, complete it by ensuring all appraisee evaluations are finalized.
  If there are any pending actions (like feedback from managers or HR), make sure those are completed.
  
  
  
  Remove Appraisee from Appraisal:
  
  If the appraisal is no longer relevant, you may need to remove the employee from the appraisal process or reassign them to a different appraisal.
  
  
  
  Re-attempt Archiving:
  
  Once the appraisal process is completed or the employee is no longer linked to it, you can attempt to archive the appraisal data again.
  
  
  
  Consult Documentation:
  
  If you are unsure about the steps or need more detailed guidance, refer to the SAP documentation or consult with your SAP HCM administrator.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_ADMIN (for managing appraisals) and PHAP_CATALOG (for appraisal catalog management).
  User Roles: Ensure that you have the necessary permissions to view and modify appraisal data.
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may address known issues.
  
  By following these steps, you should be able to resolve the HRHAP_ARCHIVE101 error and successfully archive the appraisal data for the employee in question.