How To Fix HRHAP_ARCHIVE103 - Employee &1 is still entered as additional appraiser

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 103

• Message text: Employee &1 is still entered as additional appraiser

What causes this issue?

The employee &V1& is still entered as an additional participant in at
least one open appraisal.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use transaction PHAP_ADMIN to remove the employee &V1& from this
appraisal manually, or complete this appraisal.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE103 - Employee &1 is still entered as additional appraiser ?

  The SAP error message HRHAP_ARCHIVE103 indicates that an employee (denoted by &1) is still listed as an additional appraiser in the system, which prevents certain actions, such as archiving or deleting records related to that employee.
  Cause:
  This error typically occurs when:
  
  The employee is still assigned as an additional appraiser in the performance management or appraisal process.
  There are ongoing appraisal processes or evaluations that involve the employee in question.
  The system has not been updated to reflect changes in the appraisal assignments.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Appraiser Assignments:
  
  Navigate to the relevant appraisal or performance management module in SAP.
  Look for the employee in question and check if they are still assigned as an additional appraiser.
  
  
  
  Remove Additional Appraiser Role:
  
  If the employee is still listed as an additional appraiser, you will need to remove them from that role.
  This can typically be done in the appraisal document or performance management settings.
  
  
  
  Complete or Close Appraisal Processes:
  
  Ensure that all appraisal processes involving the employee are completed or closed.
  If there are pending evaluations, either complete them or reassign the appraiser role to another employee.
  
  
  
  Update the System:
  
  After making the necessary changes, ensure that the system is updated to reflect these changes.
  You may need to run a report or transaction to refresh the data.
  
  
  
  Retry the Action:
  
  Once the employee is no longer listed as an additional appraiser, retry the action that initially triggered the error message.
  
  
  
  Related Information:
  
  
  Transaction Codes: You may need to use specific transaction codes related to performance management or appraisal processes, such as:
  
  PHAP_CATALOG: To manage appraisal documents.
  PHAP_ADMIN: For administrative tasks related to performance management.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed steps on managing appraiser assignments and performance management processes.
  
  
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting the SAP community for further assistance.
  
  
  By following these steps, you should be able to resolve the HRHAP_ARCHIVE103 error and proceed with your intended actions in SAP.