How To Fix HRHAP_ARCHIVE102 - Employe &1 is still entered as part appraiser

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 102

• Message text: Employe &1 is still entered as part appraiser

What causes this issue?

The employee &V1& is still entered as a part appraiser in at least one
open appraisal.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use transaction PHAP_ADMIN to remove the employee &V1& from this
appraisal manually, or complete this appraisal.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP_ARCHIVE102 - Employe &1 is still entered as part appraiser ?

  The SAP error message HRHAP_ARCHIVE102 indicates that an employee (identified by the placeholder &1) is still listed as an appraiser in the system, which prevents certain actions, such as archiving or deleting records related to that employee. This situation typically arises in the context of the SAP HCM (Human Capital Management) module, particularly in the performance management or appraisal processes.
  Cause:
  The error occurs because the employee in question is still associated with an appraisal or performance evaluation process. This could be due to:
  
  The employee is currently assigned as an appraiser in an ongoing appraisal cycle.
  There are pending evaluations or appraisals that involve the employee as an appraiser.
  The employee's data has not been fully processed or cleared from the appraisal system.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Appraisal Assignments:
  
  Navigate to the relevant appraisal or performance management transaction in SAP.
  Check if the employee is still assigned as an appraiser in any active appraisal processes.
  
  
  
  Remove Appraiser Assignment:
  
  If the employee is still assigned, you will need to remove them from the appraisal assignment. This can typically be done in the appraisal document or performance management transaction.
  Ensure that all appraisals involving this employee are completed or closed.
  
  
  
  Complete Pending Appraisals:
  
  If there are pending appraisals, ensure that they are finalized or archived as necessary. This may involve completing the evaluation process or marking the appraisal as complete.
  
  
  
  Data Consistency Check:
  
  Run any necessary consistency checks or reports to ensure that there are no lingering references to the employee in the appraisal system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific steps related to your version of SAP and the performance management module.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PHAP_CATALOG (Performance Management), or PHAP_ADMIN (Performance Management Administration) to manage appraisals and employee assignments.
  Archiving Process: Understand the archiving process in SAP HCM, as it may involve specific configurations and settings that need to be adhered to.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to appraisal assignments and employee data.
  
  By following these steps, you should be able to resolve the HRHAP_ARCHIVE102 error and proceed with your intended actions in SAP.