How To Fix HRHAP_ARCHIVE013 - No valid template configured for the selected predefined PM process

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP_ARCHIVE - Archiving/Data Destruction of Appraisal Documents

• Message number: 013

• Message text: No valid template configured for the selected predefined PM process

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRHAP_ARCHIVE013 - No valid template configured for the selected predefined PM process ?

  The SAP error message HRHAP_ARCHIVE013 indicates that there is no valid template configured for the selected predefined Performance Management (PM) process. This error typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with performance appraisals or talent management processes.
  Cause:
  
  
  Missing Template Configuration: The most common cause of this error is that the system does not have a valid template set up for the specific PM process you are trying to use. This could be due to:
  
  The template not being created or activated.
  The template being deleted or deactivated.
  The template not being assigned to the specific PM process.
  
  
  
  Incorrect Process Selection: The predefined PM process you are trying to use may not be correctly linked to any existing templates.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the templates or processes.
  
  
  Solution:
  To resolve the HRHAP_ARCHIVE013 error, you can follow these steps:
  
  
  Check Template Configuration:
  
  Go to the transaction code PHAP_CATALOG (Performance Management Template Catalog).
  Verify if the required template for the PM process is created and active.
  If it is not available, you may need to create a new template or activate an existing one.
  
  
  
  Assign Template to PM Process:
  
  Ensure that the template is correctly assigned to the predefined PM process you are trying to use.
  You can do this in the same transaction (PHAP_CATALOG) by checking the assignment settings.
  
  
  
  Review Process Settings:
  
  Check the settings for the predefined PM process in transaction PHAP_ADMIN (Performance Management Administration).
  Ensure that the process is correctly configured and linked to the appropriate templates.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the templates and processes. You may need to consult with your SAP security team to verify this.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to Performance Management to ensure that you are following the correct procedures for setting up templates and processes.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  PHAP_CATALOG: For managing performance management templates.
  PHAP_ADMIN: For administering performance management processes.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  
  
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed.
  
  
  By following these steps, you should be able to identify and resolve the cause of the HRHAP_ARCHIVE013 error in your SAP system.